Plan International Integrated Projects Officer Jobs in Kenya

Plan International Integrated Projects Officer Jobs in Kenya

Who We Are

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation.

Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive.

With approximately 38 years of experience in implementing its programme, Plan International Kenya (PIK) currently operates in 11 geographical areas: Nairobi, Machakos, Kajiado, Tharaka-Nithi, Siaya, Kwale, Kilifi, Homa Bay, Kisumu, Tana River and Marsabit Counties.

Our Strategy Statement

Plan International Kenya’s (PIK) strategic goal in the next five years is to end teenage pregnancies and end all forms of sexual and gender-based violence against adolescent girls and young women. We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities.

PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million (children, including girls and young women over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions.

About the Role

The role of an Integrated Project Officer (IPO) will drive the day-to-day implementation of project/s in order to create real change for children, especially girls, against Plan Kenya’s strategic programme priorities. It will entail managing projects and sponsorship delivery at the Program Unit (PU), while ensuring a seamless integration and quality of both deliverables in line with the Country Strategy.

The role is intended to manage partnerships (county government, national NGOs, corporate agencies etc.) and sustain a working relationship with sponsored families and local partners to deliver quality and timely sponsorship communications accompanied with a demonstrated participation of sponsored families and benefitting from the diverse projects supported in the PUs.


Accountabilities and Main Work Activities

Planning, Strategy and Policy

• Ensure sponsorship and program work directly contributes to the outcomes for girls and young women are realised and that girls take lead in advocating for their rights

• Design and implement projects that are gender transformative and aligned to the Country and Global strategies.

• Promote children rights in sponsorship and ensure Plan’s policy on safeguarding the rights of children and young people is adhered to by all associates.

• Build relationship with relevant staff to ensure all logistics and procurement processes are in conformity with Plan policies, procedures and standards

• Oversee sponsor visits as per Plan International policies.

Programme and Project Design, Implementation, Reporting and Influencing

• Promote participation of children, girls and communities in project cycle to explore and challenge gender norms that do not advance gender equality.

• Ensure sponsored families and community participation in the project design, planning and implementation.

• Influence stakeholders to address the varied and complex root causes of the issues that impact girls' lives.

• Facilitate consultation, participation and feedback to the community in relation to Plan programs and policies.

• Facilitate access to relevant and accurate information on the projects to sponsored families, government officers and other community stakeholders

• Contribute to gender sensitive responses/intervention through continuous data collection during project implementation.

• Timely consolidate/write and submit quality project periodic reports in line with the laid down donor requirements and Plan standards.

• Profiling of the most Significant change stories on quarterly basis (Sharing and demonstrating impact).

• Ensure the Project design processes encompasses all stakeholders, adopting tools (M&E Plan, Procurement Plan, Risk Assessment, for effective project delivery.

Working in

Partnership and Resource Mobilization

• Continued active participation on flagged business development calls by providing necessary information to qualify proposals.

• Management of partners to effectively support sponsorship processes and program delivery. Track and monitor contractual obligations of all partners. This includes ensuring compliance to child sponsorship commitments and achievement of KPIs.

• Work closely with the sponsorship partners to ensure adequately skilled volunteers are recruited and performance managed as per monthly set targets.

• Uphold the principles of Building Better Partnerships

• Engage and maintain cordial stakeholder relationships throughout the project cycle for effective project delivery and achievement of sponsorship commitments.

• Maintain a high level of external communication and contact at the community and county levels. This is to facilitate the implementation of the project and sponsorship activities effectively.

• Build and strengthen working relations with local structures (local administration, schools among others) and ensure their participation and support to child sponsorship and other program activities.

• Engage and influence different technical working groups at sub-county level.

Quality Improvement and Standards

• Deliver timely and quality child sponsorship communications/products as per monthly and quarterly production schedules.

• Operationalize procedures of data quality assurance during collection and submission of child sponsorship communications.

• Ensure each sponsored child is tracked on yearly basis (to check on their wellbeing, education and health) and submit reports on quarterly basis.

• Monitor and evaluate performance of child sponsorship partners as per signed agreements.

• Work with the Program team and the M&E team in documenting project achievements and lessons learnt.

• Enhance effective data storage of child sponsorship documents at field level.

• Facilitate and coordinate joint reflection sessions with sponsored families, communities and other stakeholders to inform programming/improve on quality of interventions.

Financial Responsibility

• Develop monthly activities and budget plans as per approved work plan and ensure all activities are on track with appropriate scheduling, quality and timelines.

• Monitor expenditures by interventions and ensure compliance with approved budget and achieve over 90% spending status on a monthly basis.

• Review expenditure reports on a monthly basis.

Risk Management

• Develop risk assessments for all projects & sponsorship and put in place mechanisms to mitigate/manage the risks during the implementation phase.

• Continually manage all safeguarding risks in both program and sponsorship.

Other duties

• As assigned by the supervisor

Technical Expertise, Skills and Knowledge

Qualifications/ Experience Essential:

• A Bachelor’s degree in Social Sciences or Development Studies.

• At least 3 years’ experience in project management in various thematic areas/child sponsorship programming and disaster risk management.

• Demonstrable experience designing and managing gender transformative projects

• At least 2 years’ experience managing partners

• Hold personal values, ethics and attitudes which are in alignment with the principles of the Plan’s

• Minimum supervision

• Motorcycle riding skills and experience to use it as a mode of transport during field assignments.

Qualifications/ Experience Desirable:

• Strong report writing skills

• Community facilitation, networking, partnership development and management skills

• Good communication, negotiation and advocacy skills

• Good interpersonal, relationship and team working

• Conflict Management skills

• Experience in humanitarian programming

• Experience in program phase out management

• Experience in working with coastal communities will be an added advantage

Languages required:

• Excellent written and verbal communication skills in Kiswahili and English.

How to Apply

For more information and job application details, see; Plan International Integrated Projects Officer Jobs in Kenya

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