Plan International Finance Coordinator Jobs in Kenya

Plan International Finance Coordinator Jobs in Kenya

Who We Are

Plan International is a rights-based development and humanitarian organization working for better lives for all children.

We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children’s rights and equality for girls.

We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind.

We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive.

This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality.

Our organization is transforming itself to meet this enormous challenge everywhere we work. We need bold, forward-thinking and innovative individuals to lead our country operations, driving change and delivering results that will allow us to reach our target of 100 million girls.

Our Strategy Statement

Plan International Kenya’s (PIK) strategic goal in the next five years is to end teenage pregnancies and end all forms of sexual and gender-based violence against adolescent girls and young women.

We aim to help create an enabling environment where girls and young women are safe, valued, equally cared for, and have equal opportunities.

PIK will contribute to the global strategy by aiming to reach directly approximately 2.75 million (children, including girls and young women over the period of the strategy 2022-2026 and to reach additional beneficiaries through its interventions.

Its ultimate goal is to be trusted, predictable, and dependable to our clients at all times and to ensure commitment to excellent turnaround times in all our service delivery.

The Role

The Finance Coordinator – Partner & Payables will support the provision of financial and grants management functions and ensures compliance with Plan policies, procedures and donor requirements at the SSC level.

The post holder will report to the Senior Finance and Grants Coordinator. In liaison with the Shared Service Centre (SSC) will offer team support in the implementation of grants and sponsorship budgets in the Kenya Country office, MEESA Regional Office and other Plan offices globally.

Accountabilities and Main Work Activities

Payment Processes

Review financial transactions for completeness and submit for approval.

Receives & reviews all fully approved bank payment requests for completeness, process in SAP and upload them on NBOL/bank for approval.

Review all partner advances requests, process payment and subsequently process partner advances liquidations in SAP advances module.

Prepares bank payments related JVs

Processes fund requests for all approved travels and subsequent liquidations as per Plan policies

Monitors MPESA float and initiates timely replenishment

Issue remittance advices to payees

Reconciliations

Prepares monthly reconciliations and analyses of receivable GL accounts

Analyse and clear all open items in receivable and tax ledgers.

Period-End Processes

Timely filing all the relevant documents

Review transactions postings and prepare correction journals for errors before period closure.

Prepare adjustment journals for accruals, expense prepayments and redistribute support costs to projects.

Prepare allocated financial reports on monthly, quarterly and annual, including adhoc reports

Support audits in providing and support and explanations for sampled transactions.

Posting of apportioned costs and allocated SSC costs

to the respective entities

Posting of Nrgrant Journals and recharging of GH expenses monthly

Coordinates all Audit requirements and reports.

Ensure that all financial documents are properly filed for easy retrieval

Intercompany Processes

Analyse inward recharges and allocate the charge codes and initiate queries for unsupported recharges.

Process inter Company transactions and ensure reconciled with different countries/IH.

Initiate queries for unsupported recharges, follow up on outstanding items and prepare monthly status report.

Grants and Partner management

Review of partner liquidations/expenses and prepare projects reports on monthly, quarterly and annually, including adhoc reports

Prepare fully costed budgets for grants and modification to budgets

Prepare project outlines for grants in SAP

Support in partner visits and expenditure verification exercise and report on findings.

Upload and create budgets for Partners on SAP

Support program Audits for the partners.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Technical Expertise, Skills and Knowledge

Qualifications/ experience essential:

Bachelor’s Degree in Finance/Accounting related courses.

CPA (K) or other professional qualification in accounting.

4 years relevant accounting experience preferably in an INGO

At least 2 years’ experience at supervisory level

Thorough knowledge of finance processes, systems and principles.

Well versed in computerised accounting applications.

Qualifications/ experience desirable:

Previous experience in usage of SAP or any major ERP system

Attention to detail and analytical skills.

Facilitation and training skills

Good communication (written and spoken), and interpersonal skills.

Ability to work and interact with others at all levels

Excellent planning, management and coordination skills

Languages required

Excellent written and verbal communication skills in English.

Knowledge:

In-depth knowledge of finance processes, systems and principles.

Experienced and knowledgeable in Grants management

Good Knowledge of major donors’ compliance requirements

Proven ability to support program teams during budgeting and reporting

Skills:

Ability to work and interact with others at all levels

Hands on experience and skilled in usage of SAP or Major ERP system

Builds capability on financial management by coaching colleagues, partners and sharing knowledge in networks

Strong analytical skills

Excellent planning, management and coordination skills

Ability to communicate clearly and effectively

Behaviors:

Role model our values and behaviors both internally and externally.

Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.

Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners

The ability to build collaborative working relationships

Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy

How to Apply

For more information and job application details, see; Plan International Finance Coordinator Jobs in Kenya

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