Plan International COSME Project Grants Officer Jobs in Kenya

Plan International COSME Project Grants Officer Jobs in Kenya

Who We Are

Plan International is a rights-based development and humanitarian organization working for better lives for all children. We are independent of government and have no political or religious affiliation.

Our purpose is to strive for a just world that advances children’s rights and equality for girls. We have been building powerful partnerships for children for more than 80 years, and are now active in more than 70 countries.

Our global strategy has a specific focus on girls, as they are often the most marginalized and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over 5 years, to ensure they can learn, lead, decide and thrive.

This is our contribution to reaching the sustainable development goals, and in particular the goals on gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work.

About COSME Project

Plan International's Conservation and Sustainable Management of Coastal and Marine Ecosystems (COSME) project aims to significantly scale up Plan International Kenya’s current women-led, climate-resilient livelihoods and coastal management project in Kwale and Kilifi counties.

It takes an ecosystems-based approach in partnership with Jane Goodall Institute (JGI) Canada, COSME will also capitalize on opportunities for South-South learning by working between Kenya/Tanzania cross-border communities within the same marine coastal and coastal forest eco-regions.

The Role

The Grants Officer is responsible for the assessment and compliance monitoring of grants systems, processes, partnerships; Analysis of budgets and expenditures of the COSME project in Kwale and Kilifi Program Units- Coastal Hub.
This role will work with the COSME Senior Project Manager, the larger project team and both internal and external stakeholders.

The position will be responsible for ensuring adherence to all donor compliance issues affecting the COSME project. The position holder will play a critical role to ensure the project team understand the grant requirements for effective delivery of the project.

Accountabilities and Main Work Activities

Award and Grants Portfolio Management

Support project specific budgeting in liaison with the Country Finance and Grants Manager (CFGM) and National Office (NO) contact person

Conduct regular grants monitoring for the project and ensure individual grants performance are being tracked effectively, and that risks and issues are being recognized and action taken.

Provide regular reports on grants performance to the Project Manager & CFGM.

Support in the annual planning process at project level

Monitoring and Analysis of Grants

Track and identify NRGRANT and DUMMY expenditures and ensure timely reversals are done before the closure of the month

Monitor and analyse activities regularly and work with Project Manager to resolve any issues identified in specific project

Co-ordinate with Project Manager and CFGM in order to ensure budgets are correctly allocated and phased-in.

Track and monitor grants expenditure

Support finance in grants reconciliations

Prepare and deliver timely financial reports.

Conduct project field visits and spot checks

Assessment and Compliance of Systems, Processes and Partnerships

Work with project teams to ensure adherence to both donor and Plan processes and procedures

Support in grants mapping, central filing and updating grants information in the grants management system

Participate in due diligence for implementing partners and review MOUs.

Conduct capacity building for partners on donor requirements

Coordinate grants “Kick off” meetings at project level.

Support timely close out processes for projects.

Provide information during grants audits and compliance reviews at project level.

Review of project grant reports and liquidation of funds.

Finance Processes and Reporting:

Work with project teams to ensure adherence to both donor and Plan processes and procedures

Review grants payment requests and related transactions to ensure accuracy and compliance with Plan Policies and donor conditions

Process all project advances and approved liquidations in ERP.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

Any other duties as assigned by the supervisor

Leadership Competencies

Courageous, taking a lead, challenging myself and others to achieve purpose, safeguard others and role model values, inside and outside work.

Responsible for my work and learning, striving to improve. Self-aware, resilient and constructive in embracing change. Striving to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. Challenging myself to be bold, courageous, responsive, focused and innovative.

Respecting all people, appreciating differences and challenging inequality in programmes and the workplace. Supporting children, girls and young people to increase their confidence and to change their own lives.

Understanding Plan International’s purpose, priorities, values and approaches in our work context. Adhering to relevant policies, processes, practices and standards, and being pro-active in continuing technical and professional development

Technical Expertise, Skills and Knowledge

Qualifications/ experience essential:

Bachelor’s Degree in either business, social sciences or international development

At least CPA 2 or other equivalent professional qualification in accounting

Minimum 5 years’ experience in grants management or a similar role in INGO

Experience in award portfolio management and knowledge of major donors’ (USAID, DFID, Global Affairs Canada, EU, etc.) compliance requirements

Experience in supporting program teams

Problem solving skills to identify and lead the resolution of issues

Strong communication (written and spoken), and interpersonal skills

Qualifications/ experience desirable:

Previous experience in SAP ERP or any recognised grants management system

Attention to detail and analytical skills
Planning, management and coordination skills

Experience in working with multicultural teams

Facilitation and training skills
Administration and effective communication skills

Ability to work and interact with others at all levels

Languages required

Excellent written and verbal communication skills in English.

Technical Competencies

Knowledge:

Good understanding of finance processes, systems and principles

Good understanding of donor rules
knowledge of major donors’ compliance requirements

Good knowledge on grants management and reporting

Ability to support program teams during budgeting and reporting

Skills:

Ability to work and interact with others at all levels

Skilled in usage of ERP SAP

Builds capability on financial management by coaching colleagues, partners and sharing knowledge in networks

Strong analytical skills

Planning and organizational skills

Ability to communicate clearly and effectively

Behaviors:

Role model our values and behaviors both internally and externally.

Engages sensitively with community members on issues of gender equality and inclusion, demonstrating an understanding of the local culture and context.

Promotes equality, including gender equality, inclusion and girls’ empowerment in Plan’s work and in its work with partners

Apply participatory influencing methodologies both internally and externally

The ability to build collaborative working relationships

Ability to influence

Uses creativity to challenge the norm and promote innovation and thinks and acts for the wider organization – linking partnership opportunities with the context of the wider organizational strategy

Communicates effectively at a high level and with a range of appropriate styles for different audiences

Builds capability through knowledge sharing, networking, mentoring, coaching and advocates the importance of knowledge management

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

How to Apply

For more information and job application details, see; Plan International COSME Project Grants Officer Jobs in Kenya

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