Plan International Career Opportunities

Plan International Procurement Coordinator Career Opportunities Jobs in Kenya


Key Deliverable Areas:

  • Timely processing of procurement requests to ensure goods and services are purchased and delivered in time to facilitate project implementation at the same time ensuring the organisation receives value for money in compliance with set policy guidelines.
  • Liaise with the user and technical departments to ensure accuracy of the procurement plans and that specifications on PRs meet market standards and user requirements.
  • Absolute adherence to the procurement guidelines for responsiveness and ensure their correct implementation by all the staff.
  • Maintain and update the supplier database which is able to adequately serve the needs of the hub programmes at all levels in liaison with the Snr. Logistics & Procurement Coordinator.
  • In liaison with the senior logistics and procurement coordinator, oversee open and closed tender procedures and performs bid analysis together with the Tender Committee and minutes well filed.
  • Provide technical guidance to the requesters on offers received and best services to be procured taking cognizance of value for money, specifications and quality issues in compliance with set policy guidelines.
  • Prepare purchase orders/contracts and ensure all approvals are obtained, purchase orders delivered to the relevant suppliers and acknowledgement received.
  • Liaise with the requesters to ensure goods and services requested are received and the necessary documentation satisfactorily done (goods received notes/invoices etc).
  • Track contract implementation status and generate reports of project completion status.
  • Weekly update of the procurement tracker to ensure accuracy.

    Academic Qualifications and Experience

  • Degree in procurement and supplies management, Business Management or relevant training in Logistics procedures and systems.
  • A minimum of three (3) years of progressive NGO experience in procurement, contract management, administration or related area.
  • Experience in the supply chain modules of any ERP and CIPS accreditation is desirable.
  • Demonstrated ability to use latest MS Office applications & SAP operations.
  • Experience on VAT exemptions procedures and Knowledge of Kenya Government procurement
    requirements.
  • Strong negotiation and networking skills is a pre-requisite.
  • Analytical skills is desirable.
  • Presentational skills and problem solving prowess in a complex work environment is critical.
  • Willingness to learn and ability to work in a collaborative and inclusive manner.

    Key Skills and Competencies

  • Professionalism: Knowledge of procurement, budgetary, financial and supply chain policies and procedures; knowledge of roles, responsibilities and end to end processes in the context of an
    ERP system; conceptual analytical and evaluative skills to conduct independent research and
    analysis; ability to identify issues, formulate opinions, make conclusions and recommendations;
  • Demonstrates professional competence, attention to detail and mastery of subject matter.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
  • Identifies priority activities and assignments; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Client Orientation: Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
  • Accountability: Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Plan values; holds the team and partners accountable
    to deliver on
    their responsibilities

    Deadline 30th June

    For more information and job application details, see; Plan International Procurement Coordinator Career Opportunities Jobs in Kenya



    Plan International Program Implementation Manager Career Opportunities Jobs in Kenya

    Responsibilities

    Project Design and Implementation (40%)
    • Ability to design innovative projects and interventions aligned with the Plan Kenya and Plan’s global strategies.
    • Monitor the progress of project implementation and ensure that required modifications and corrective actions are undertaken on a timely basis.
    • Contribute to proposal development inclusive of evidence-based/learning within project, technical expertise, field-based data collection for design, and communication/liaison with relevant stakeholders/partners.
    • Develop appropriate TORs to guide project, family and partner visits and ensure that lessons learnt from project implementation are constantly fed into our programs.
    • Support and encourage knowledge management, documentation and profiling of Plan’s work at the Program Unit level.
    • Between grant and sponsorship funded projects, ensure appropriate harmonised implementation methodologies, work plans and systems are in place and effectively applied.
    • Support Program Implementation Officers to develop quality project outlines, documents and briefs and ensure that projects are in line with the annual plans.
    • Ensure that projects are designed and implemented to the highest quality possible and within the approved budget and timelines.
    • Ensure compliance with established targets and quality of project outputs.
    • Support the Area Manager to maintain the project dashboard for effective project management.
    • Submit timely and accurate project reports according to agreed timelines and reporting templates.

    ]Manage Project Resources (20%)]
    • Prepare a breakdown of project budget by interventions and activities.
    • Monitor expenditures by interventions and ensure compliance with approved budget.
    • Review expenditure reports on a monthly basis and submit these to the Program Manager.
    • Support Program Implementation Officers to ensure timely budget adjustments and revisions in line with approved budgets.
    • Ensure compliance with country office and donor policies, contracts, and agreements.
    • Lead the Program Unit in preparing and submitting the annual PU budget.

    Educational Qualification and Experience

    • Bachelor’s degree in social studies or business management.
    • Masters’ degree in the above mentioned areas is desirable.
    • 7 years of relevant experience in community development/child protection/education/gender work, with minimum of 4 years at a supervisory / managerial level.

    Knowledge & Skills

    • Good understanding of child protection and development issues.
    • Thorough knowledge of programming processes, systems and principles.
    • People skills – able to interact, supervise, negotiate, influence, network, advocate and facilitate.

    Competencies

    • Takes initiative
    • Takes responsibility
    • Analytical ability
    • Team orientation
    • Problem solving
    • Optimum utilisation of resources
    • Monitoring and control
    • Multi-tasking

    Deadline 30th June

    For more information and job application details, see; Plan International Program Implementation Manager Career Opportunities Jobs in Kenya

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