Plan International Assistant Accountant Jobs in Uganda

Plan International Assistant Accountant Jobs in Uganda

Location: Nebbi, Uganda

Company: Plan International

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Role Purpose

Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027.

Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff.

The purpose of this role is to support the efficient utilization of resources in a manner that the risks, costs and control considerations are properly balanced in all given situations to ensure accuracy and consistency in accordance with Plan financial policy / procedures and donor requirements.

The role provides support to the Country Office by ensuring that all transactions are updated in the relevant Plan International Uganda Systems to enhance the effectiveness of activities that support achievement of Plan International Uganda’s strategy.

The incumbent will be responsible for implementing donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirements

Role Dimensions

The Assistant Accountant provides timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Country Office

The role involves delivering results from operations in the Country Office with a level of effecting thinking required.

The key challenges for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.

Timeliness and completeness of accountabilities

Supporting staff who fail to adhere to the stipulated financial guideline

Level of Contact With Children

“Low contact”

Key Result Areas

KRA 1: Systems Administration

Receive and process payment teams in a timely manner and in line with PIU’s policies and statutory requirements, uploading the payments to the financial and banking systems

Receive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests to the PAA for review and approval

Initiating payments in the SAP are in line with the approved requests

Prepare and enter Journal entries into SAP for cash receipts and inter-company charges

Print off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding file

Issue remittance advice to the payee confirming payments have been made

KRA 2: Cash & Bank Account Management

Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the area operations

Support the PAA in collating all the requests from the field offices and refer to the budgets to support the funds request from the country office

Disburse the Petty cash to the various officers, ensure its compliant to petty cash policy

Prepare cheques, mobile money and Business on line payments

Request for a timely petty cash replenishment in line with the petty cash policy

Support the timely preparation of accounts reconciliations, particularly petty cash to ensure cash is available to support the Country Office operations

Track bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors

KRA 3: Record Keeping & Financial Archives

Manage the recording keeping and archive of Country Office financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required

Review financial documents to ensure completeness and stamp

them to verify readiness for filing

Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive

Assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use

Keep alert for unauthorised access and inform the PAA in case of problems or concerns

KRA 4: Risk & Compliance Management

Identification of PIU’s programme area related financial risks and support the development & implementation of risk-management controls and practices:

Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of funds

Support in the implementation of the actions based on the audits relating to the Country Office

Support in all projects and statutory audits; providing the necessary documentation that would be required

Participate in inventory stock takes and asset verification at least annually

Maintain a cheque register with records of all the cheque transaction and place order for a new cheque book when required

Reconcile inter-company charges with the programme area finance

Requirements

Qualifications

Bachelor’s degree in commerce, Business Administration, accounting, any other related field.

Part professional qualification in accountancy e.g. CPA or ACCA,

At least two years’ experience of working in as a Finance Officer / assistant preferably within an NGO.

Leadership Competencies

Myself as a Leader

Behaves in line with our values, bringing energy and commitment to the task; constructive and optimistic in facing challenges and change.

Lasting Impact

Focuses effort where it will make the best contribution to PIU’s purpose and strategic goals; takes the initiative to find new and better ways of doing work.

Open & Accountable

Understands and adheres to the policies, processes, practices and standards relevant to own work; honest and efficient in use of resources

Work Well Together

Good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.

Inclusive & Empowering

Collaborates with team members, colleagues and partners in an active and engaged manner; shares information, experience and ideas.

Skills & Knowledge

Takes responsibility for own performance and development: reflecting, seeking and listening to feedback, learning from mistakes, finding people or resources to help them learn, keeping knowledge and skills up to date.

Critical Business Management Competencies

Good understanding of financial and procurement systems, with a good track record of complying with relevant procedures and controls.

Good analytical skills as required to obtain and process information and numerical data from a range of sources and use the insights gained to inform decisions or communications.

Good digital skills, for instance name relevant tools/platforms; ability to use ICT resources to improve work efficiency and effectiveness, whilst working in line with privacy and safeguarding guidelines.

Good understanding of key risk-related policies, procedures and standards, (for instance, good practice in Child and Youth Safeguarding and Protection; Gender, equality and inclusion; Counter fraud; Safety and Security); solid track record of compliance

Good written and spoken communication skills, including in any required language, with an ability to effectively adjust content and presentation so as to connect with an audience.

Experience of leading others with a track record of delegating work effectively, supporting good performance of others and promoting staff wellbeing and motivation.

Critical Technical Competencies

Excellent computer skills with the ability to work with SAP or other ERPs.

Practical experience of book keeping and a good understanding of donor funding management.

Location: Nebbi

Type of Role: Fixed Term

Reports to: Programme Area Accountant

Grade: B

Closing Date: 04/11/2022


How to Apply

For more information and job application details, see: Plan International Assistant Accountant Jobs in Uganda

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