PIN Head of Systems and Operations Jobs in Zambia
PIN Head of Systems and Operations Jobs in Zambia
About People in Need: People in Need (PIN) is an international, non-profit organization providing humanitarian and development assistance in over 20 countries worldwide. PIN draws on extensive past experiences and lessons learned across development, emergency and post emergency contexts to design, implement and monitor quality programming.
About the role:
Under the direct supervision of the Country Director, the Head of Systems and Operations (HoSO) will be responsible for providing technical support, guidance and supervision to the finance, logistic and HR departments. HoSO will ensure that procedures and processes are in place, unified and in line with PIN´s and donor guidelines. HoSO also directly leads the process of the development and staff capacity building across the departments in terms of the systems and operations.
Duties and Responsibilities:
Ensure that Systems and Operations support the implementation of the Country Strategy and that procedures and regulations are implemented in full transparency and in compliance with donor and PIN rules
Ensure standardization of processes/ procedures related to operations of finance, HR and logistic
Ensure effective communication between support (finance, logistic, HR) and program departments
Supervise overall country program economy including identification of gaps, financial and procedural risks, and provision of appropriate solutions
Oversee the budgets of support departments, improve needs planning and coordination, and contribute to planning needs for new projects with regards to support departments
Provide technical support and guidance to the finance team to ensure effective operations and coordination between budgeting, drawing and accounting
Provide technical support and guidance to logisticians to ensure effective operations and coordination between the office management, fleet management and procurement, stock and assets management
including logistic budgets and planning
Supervise HR agendas, including capacity development plans, plan of inductions and trainings, managing leaves, allowances and evaluations
Manage local team and their continuous capacity building based on personal development plans
Ensure that key support policies are continuously updated as required and appropriate to the context
Ensure compliance with local legislation, rules and regulations in terms of visas, tax and labour law.
Requirements
Previous work for INGO abroad of the country of residence
Significant previous experience with managing systems, finance, logistic, administration and HR
Experience with finance management of projects funded by international donors is preferred
Experience of working within a humanitarian and/or development organization, preferably direct experience from the country program level
Experience with team management and supervision
Ability to work in difficult conditions and under pressure
Strong coordination, organizational, critical analysis and problem solving skills.
Excellent communication skills, including fluent spoken and written English. French is advantage.
IT literacy, advanced knowledge of MS Excel, working experience with accounting and economic software.
University degree preferably in Finance/ Economics, Logistic, Public Administration, Law or a related discipline.
How to Apply
For more information and job application details, see; PIN Head of Systems and Operations Jobs in Zambia
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