Personal Assistant to MD Jobs in Thika, Kenya
Personal Assistant to MD Jobs in Thika, Kenya
SummaryOur client, a food manufacturing company in Thika is looking to fill the role of a PA to MD for January 2021.
Reporting to the Managing Director on all front office administration function and sustenance of the corporate image and interfacing with other departmental and section heads.
The role of a PA is to free the MD’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks.
Duties and Responsibilities
Manage the MD’s diary, assessing the priority of appointments
Acting as a first point of contact: dealing with correspondence and phone calls on behalf of the MD
Communicate and handle incoming and outgoing electronic communications on behalf of the MD
Greet visitors graciously and in a professional manner, create a good personal image through a neat, professional appearance and a positive, cheerful attitude
Minute taking and distribution of any important communication to members of staffs
Manage travel arrangements for the MD whenever undertaking business trip
Process Partner’s correspondence, ensuring that incoming correspondence is dealt with by the MD /or on behalf of the MD, or other staff as appropriate
Maintains MD’s office systems, including data management and filing as well as Maintain records of Company’s contacts
Screen calls, inquiries and requests, and deal with them when appropriate
Assist MD in researching and following up with action on matters which fall within the Partner’s responsibility – chasing
responses, triggering follow-up action
Produce documents, briefing papers, reports and presentations for the MD
Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers
Ensuring timely and accurate communication the personal assistant handles correspondence and e-mails, along with how efficiently she communicates in person
Appointment and reservations. Maintaining MD’S calendar and making reservations accurately and ensuring smooth of flow
Agendas and Documents. Ensure well prepared documents and agendas and distribution of the same prior to the meeting.
Qualifications
Minimum Diploma in Business Administration, Public relations and or marketing; computer literate
Experience- at least 3-5 years relevant experience in administration and as PA
Key skills and qualities. Good communication and reporting skills, good analytical skills, self-driven and result oriented.
Mature and presentable
How to Apply
Qualified candidates are encouraged to send CVs quoting relevant skills and experience to recruitment@britesmanagement.com
Interviews will be conducted on a rolling basis until the position is filled
Only the shortlisted candidates will be contacted
Find jobs in Kenya. Jobs - Kenya jobs. Search our career portal & find the latest Kenyan job positions, career opportunities & jobs in Kenya.
Jobs in Kenya - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Kenya.
Find your dream job from 1000s of vacancies in Kenya posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
