Personal Assistant Jobs in Kenya

Personal Assistant Jobs in Kenya

Industry: Consultancy

Location: Nairobi

Job Purpose

To assist the CFO in keeping the office in good order and to handle routine tasks so that the CFO can focus on more difficult duties.

Key Responsibilities

Assisting senior management in secretarial and administrative tasks.

Typing, formatting, editing, and modifying reports, documents, or presentations. Entering data, maintaining databases, and keeping records.

Assisting with internal departments, answering phones, and making travel arrangements.

Managing of senior management’s internal and external correspondence.

Scheduling appointments, keeping an event calendar, and sending reminders. Copying, scanning, and compiling documents.

Assisting with the preparation of facilities and providing refreshments, if necessary.

Ordering office supplies and replacements and managing mail and courier services.

Assisting in the first contact with all correspondence and telephone calls.

Managing diaries, organizing meetings, and scheduling appointments.

Arranging travel, transport, and accommodation bookings.

Organizing events and conferences.

Notifying the manager/executive about important tasks and deadlines.

Typing, compiling, and preparing reports, presentations, and correspondence.

Managing databases and filing systems.

Implementing and maintaining procedures/ administrative systems.

Liaising with suppliers, clients, and staff.

Collecting and filing expenses.

Researching for the manager.

Reading, monitoring, and responding to email messages from other managers.

Any other

assigned work.

Personal Assistant Requirements

Bachelor’s degree in a business-related course.

Office administration, or related training will be an added advantage.

1-2 years of experience as a personal assistant would be advantageous.

Extensive experience in creating documents and spreadsheets, using office software such
as MS Word, Excel, and PowerPoint.

Advanced typing, note-taking, recordkeeping, and organizational skills.

Ability to manage internal and external correspondence.

Working knowledge of printers, copiers, scanners, and fax machines.

Proficiency in appointment scheduling software such as MS Outlook.

Excellent written and verbal communication skills.

Exceptional interpersonal skills.

How to Apply

Candidates who meet the above requirements are invited to submit their cover letter and CVs to careers@hrmconnection.com on or before November 30th 2022.

Only shortlisted candidates will be contacted.

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