PATH NGO Jobs Vacancies in Kenya
PATH NGO Payroll Associate Jobs Vacancies in Kenya
IntroductionPATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms—vaccines, drugs, diagnostics, devices, and system and service innovations—that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.
Responsibilities
Timely processing of temporary staff payroll and ensuring accuracy and compliance with donor, PATH and statutory requirements.
Provide support to the audit of the project on staff payroll related matters.
Maintain PATH employees pay records and ensure accurate reconciliation of such records with the payroll system.
Monitor changes in laws and regulations pertaining to payroll which require PATH policy changes and notifies the relevant teams for action.
Document monthly challenges, lessons learnt, opportunities and recommendations for systems improvement to enable efficient payroll processing.
Validate the monthly payroll input worksheets computations generated for accuracy and completeness against quality assurance parameters before settlement.
Prepare periodic and ad hoc payroll reports. Compile overall staff monthly payroll reconciliations against current month’s and previous month’s approved payroll.
Prepare and submit schedules of the different charge codes to Finance. Respond to staff queries regarding returned monies, inactive accounts, change of bank accounts etc.
Continuously review payroll and ensure compliance with any changes in budgets, PATH HR policies, remuneration, tax legislation, labor laws, NSSF , NHIF , record keeping and reporting requirements.
Prepare accurate monthly payroll schedules showing each employee basic salary, allowances, gross pay, deductions, PAYE/ NSSF/ NHIF/ HELB withholdings, net pay, pro-rations and retroactive adjustments. All output will be forwarded for review and approval.
Email accurate and updated monthly pay-slips to all staff in a timely fashion. On an annual basis, prepare required annual payroll-related certificates or statements (P9 forms) for the staff and distribute by email for the self-tax assessment and filing.
Maintain a spreadsheet for end-of-service gratuity accrual and provide a cumulative gratuity analysis report at the end of every month. Monitor any staff changes due to resignations and transitions to ensure reversals on the gratuity reports are effected in a timely manner.
Qualifications
A Bachelor’s Degree in Accounting, Business Administration or related field and a minimum of CPA II. Minimum of 2 years on job experience in payroll processing is a must, preferably in an NGO setting. Familiarity with KRA itax platform is an added advantage.
Excellent oral and written communication skills.
Ability to take self-initiative and solve problems.
Good time management skills and the ability to prioritize.
Strong attention to detail and sound technical and analytical skills.
Ability to handle multiple and conflicting priorities, and work under strict deadlines.
Hands‐on experience in use of accounting packages, proficiency and working experience with excel and Business World.
How apply
Interested candidates should apply online by 30th November, 2017
For more information and job application details, see; PATH NGO Payroll Associate Jobs Vacancies in Kenya
PATH NGO Senior Finance Officer Jobs Vacancies in Kenya
Responsibilities
Lead and manage the finance officer in ensuring creation and maintenance of high quality financial records.
Verify payments through Citidirect online payment platform after properly reviewing payment requests.
Ensure accurate posting of transactions in Business World.
Prepare weekly management accounts and ad hoc reports as may be required from time to time by the project management.
Ensure that sound internal controls are in place and that financial processes are in compliance with PATH laid down policies as well as donor rules and regulations.
Continuously identify and share with the wider
finance team any opportunities for financial processes improvements.
Prepare and maintain audit issues log and ensure timely implementation of audit recommendations.
Prepare monthly and Quarterly cash flow projections.
Review temporary staff payroll and ensure its accuracy and completeness before payment execution.
Ensure that standing financial instructions, policies and procedures are adhered to.
Perform any other duty that may be required/assigned by the project management from time to time.
Qualifications
A Bachelor’s Degree in Accounting, Business Administration or related field and a full CPA /ACCA qualification.
At least 5 years progressive relevant on job experience and preferably in a busy NGO setting.
Strong leadership skills.
Able to work as part of a team and to build strong working relationships.
Excellent communication skills (both verbal and written).
Familiarity with USAID rules and application of IFRS in NGO set up.
Ability to handle multiple and conflicting priorities and work under strict deadlines.
High integrity standards with strong attention to detail, sound technical and analytical skills.
Hands‐on experience in use of accounting packages. Proficiency and working experience with excel and Business World.
How apply
Interested candidates should apply online by 30th November, 2017
For more information and job application details, see; PATH NGO Senior Finance Officer Jobs Vacancies in Kenya
PATH NGO Grants and Contracts Officer Jobs Vacancies in Kenya
Responsibilities
Oversee the contracts and grants management for the project while ensuring full compliance with PATH and USAID procedures.
Provide technical advice and take the lead role in management of subcontracts and subgrantsand in the monitoring and development of systems to provide sound management control.
Ensure that implementing partners comply with terms and conditions and procedures established in the contracting and granting documents.
Oversee the pre-award review assessments of new implementation agencies and other new partners.
Develop capacity building plans based on the capacity gaps identified in the assessments and track progress against capacity improvement indicators.
Spearhead the orientation of all new sub grantees and subcontractors’ personnel and PATH project staff on reporting procedures.
Conduct monitoring including site visits to subcontractors or sub-awardees and prepare reports Report all compliance findings to Senior Contracts and Grants Officer and assist in development of possible corrective actions. Appropriately document follow-up and ensure timely corrective action.
Document evidence of monitoring and support and any compliance finding appropriately.
Qualifications
A degree in Business Administration, Finance, Accounting or related field, ACCA finalist or CPA (K), Master’s Degree will be an added advantage, proficiency in MS Suite especially advanced excel, at least 4 years’ relevant working experience of which 3 years should be progressive work in USG Assistance and Acquisition as well as grants management with an international organization.
Experience working with Salesforce will be an added advantage.
Strong communication and interpersonal skills.
Proven ability to manage a complex and diverse workload under tight deadlines.
Detail oriented; high degree of accuracy and strong analytical skills.
Excellent computer proficiency, particularly working with spreadsheets and databases.
Proven effectiveness working in a team under minimum supervision
Ability to interpret funding regulations and develop implementing procedures.
Ability to work independently with initiative to manage high volume work flow.
How apply
Interested candidates should apply online by 30th November, 2017
For more information and job application details, see; PATH NGO Grants and Contracts Officer Jobs Vacancies in Kenya
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