Palladium Operations - Finance and Compliance Manager - The Malawi T&I Programme Jobs
Palladium Operations - Finance and Compliance Manager - The Malawi T&I Programme Jobs
Project Overview and Role: The Malawi Trade and Investment Programme (MTIP) is an upcoming programme funded by FCDO which aims to accelerate inclusive economic growth in Malawi. The Value Chain component of MTIP will contribute to this vision by facilitating investment and innovations across high value export agriculture markets – leading to increased productivity (volumes), quality and sales across select sectors.
The Operations, Finance and Compliance Manager will ensure the implementation of effective and efficient operational, financial and compliance activities to deliver MTIP in accordance with contractual obligations, company policies, Group Standard Operating Procedures (SOPs) and Guidelines, and client rules and regulations. S/he will be responsible for the smooth and efficient functioning of the programme’s operational systems, ensures that organisational processes are efficient and effective and guarantees proper management of overall finance and administration matters.
Primary Duties and Responsibilities
Responsibilities include:
Administration:
Be responsible for all financial, operational, logistical, procurement, human resources, IT, and accounting processes for the programme;
Contribute to the preparation and maintenance of project specific components of the project operations manual;
Ensure project issues and risks are logged, monitored, reported on, managed and mitigated, and escalate risks and issues to corporate/project leadership, as required;
In collaboration with Internal Audit/Systems Review and Corporate Operations, conduct periodic compliance checks on processes and internal controls;
Maintain and build upon a project and risk management portfolio.
Financial Management:
Support the external audit process and ensure retention of project records is compliant with company policy;
Ensure financial processes and procedures are implemented in accord with Palladium and FCDO requirements;
Provide inputs for the monthly client forecast, as required;
Provide
financial reports to the Team Leader and home office as required
Human Resource Management and Recruitment:
Manage project human resource planning and recruitment and contracting and coordinate inputs and support from the company’s HR and Recruitment teams;
In collaboration with Security, ensure safety and security procedures, including Occupational Health and Safety (OHS) requirements, are in place and adhered to;
In collaboration with management, ensure staff performance management systems are in place and adhered to;
Maintain project data on relevant HR systems for short-term and long-term staff and consultants.
Procurement, Sub-Contractor and Grant Management:
Prepare procurement documents and manage the procurement process for goods and services required to support effective field operations.
Serve as a main point of contact with service providers and address contractual matters as required;
Support development of project subcontractor / grant management procedures compliant with the company’s SOPs and Guidelines and client’s rules and regulations;
Facilitate field office leases;
Monitor and ensure quality of field procurement; ensuring compliance with company anti-corruptions and due diligence processes;
Coordinate the processing of service provider work orders and invoices;
Monitor and report monthly on the status of partner budgets/invoicing and grants;
Ensure asset management procedures are undertaken and conduct spot checks.
Required Qualifications:
Proven experience providing financial management and administration for an international development project of similar size ~ USD 10m
Proven experience in accounting, auditing, reporting, managing subcontracts or other sub-awards, with demonstrated knowledge of applicable regulations. This includes accounting finance, business administration, managing large budgets
Proven experience with conducing due diligence and compliance assessment, monitoring and reporting
How to Apply
For more information and job application details, see; Palladium Operations - Finance and Compliance Manager - The Malawi T&I Programme Jobs
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