Palladium Group Administrative Assistant Jobs in Nigeria

Purpose of Position

The Administrative Assistant is responsible for supporting the financial administration and assisting in the implementation of programmatic activities of the SCALE Project office. This position is based in Abuja, Nigeria

The Administrative Assistant will report to the Director of Finance and Administration.

Roles and Responsibilities

General:

Ensure all administrative matters and logistics of the office are running smoothly.

Work closely with the operations and finance teams to manage and troubleshoot project financial issues as they arise.

Be the first point of contact for the project (e.g. answering the telephone, typing email correspondence as requested or other documents for the team)

Finance and Record Management:

Maintain a filing system for the project, including financial records, invoices, and procurement documentation with relevant approvals.

Obtain invoices from vendors as per the project operational manual.

Maintain the office asset register.

Provide assistance in scanning, copying and printing documents as requested by staff.

Prepare monthly financial reports and digital packets of supporting documentation for the review of the Director of Finance and Administration.

Programmatic Support:

Assist with logistics for meetings, including finding a suitable venue, obtaining quotes, confirming dates and sending and tracking invitations with participants, including high-level officials.

Procure and compile necessary materials for meetings and the office.

Assist with logistics for project visitors, including arranging interviews, meetings, transportation, accommodations, etc.

Assist with taking notes during staff meetings.

Other tasks as deemed necessary by the COP

Position Requirements

A minimum of

5 years of work experience in a similar administrative role

Prior experience working on USAID-funded projects is preferred

Strong interpersonal and organizational skills are required

Ability to communicate with high-level officials and vendors in a professional manner, both via written and verbal communication

Strong analytical and computer skills; strong attention to detail

Ability to maintain financial records and prepare financial reports

Ability to take initiative, work independently, and to manage multiple priorities under tight deadlines

Fluency in English and a local language is required.

How to Apply

For more information and job application details, see; Palladium Group Administrative Assistant Jobs in Nigeria

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