PACT Ethiopia Director Monitoring, Evaluation Reporting and Learning Jobs
PACT Ethiopia Director Monitoring, Evaluation Reporting and Learning Jobs
Job Id: 214176
Category: Development and Project Management
Location: Addis Ababa, Addis Ababa
Career Level: Managerial Level (Manager, Supervisor, Director)
Employment Type: Full time
Salary: per company scale
Job DescriptionI. Job Summary: The Monitoring, Evaluation, Reporting and Learning (MERL) Unit was established to support PACT and its partners to demonstrate project progress and impact and to use data collected to make informed and timely decisions related to project implementation.
The MERL Director position is responsible for overall management and output of this unit. This includes the provision of direct line management support to project staff within the unit.
S/he is responsible for the design, development, implementation, and maintenance of an effective monitoring, evaluation and reporting system that reflects PACTs strategic direction and priorities.
S/he coordinates technical MERL support to individual projects, platforms and assists in demonstrating progress against strategic objectives at the Country level. This support extends to a wide range of NGO and CSO partners.
The post holder is also responsible for ensuring the generation of regular and ad hoc reports for internal and external purposes.
ii. Responsibilities and Tasks:
Job Responsibility #1 Staff Management Provide regular support and supervision to staff under direct line management. This includes the formulation of individual work plans (with agreed indicators of achievement) based on unit work plans and/or job descriptions. It also includes regularly scheduled supervision and performance management meetings
Build the technical and managerial capacity of staff under direct line management and delegate tasks for the efficient performance of activities
Ensure unit adheres to organisational filing and documentation process
In collaboration with the HR and administration unit, participate in the recruitment of staff for the MERL unit
Coordinate travel of all staff within unit to project regions to provide and organize implementation of planned M&E activities to provide technical assistance to NGOs/CSOs as per plan
Job Responsibility #2: Technical M&E Support
Ensure active participation of unit staff in NBD activities as and when required/requested
Ensure that all Pact projects have a PMP in place with essential components
Lead discussions on partner level development of PMPs and ensure understanding of data quality requirements
Support platform directors and their teams to develop effective results frameworks and subsequent indicators at project and partner level(s)
Support project staff and partners to ensure effective systems are in place for process and impact monitoring (this includes baseline and evaluation requirements)
Responsible for ensuring the development and/ or updating of monitoring and evaluation guidelines, tools and systems for use by PACT and its partners
Design baseline, mid term and final evaluation studies in consultation with Directors, Managers and contracted consultants
Lead the Identification of support requirements in coordination with platform directors to formulate a unit work plan and ensure agreed levels of effort are being met
In collaboration with platform directors and grants unit, monitor quality of data collected and reports produced and agree on actions required (building on DQM plans)
In collaboration with the HR and Administration Manager , responsible for recruitment and management of consultancy services related to MER and learning
Lead internal data quality assessments for Pact Ethiopia and its partners
Lead external data quality audits as and when required
Ensure regular monitoring visits take place in coordination with relevant program directors and or managers and ensure that reporting procedures are adhered to
Job Responsibility #3: Coordination
Coordinate the request and subsequent provision of technical support from the MERL unit across the PACT Country programme inclusive of Pact’s field offices
Responsible for the compilation and distribution of the Donor reporting schedule and monitoring of progress against schedule
Responsible for quarterly plan for joint M&E field visits with Directors and the F&G Dept.
Lead regular scheduled
meetings with unit members, participates in wider coordination meetings (as per the agreed organisational meeting schedule) and ensures dissemination of minutes to appropriate departments and or staff in AA and field offices
Promote effective communication and coordination across the organisational structure and country programme, with a specific aim to strengthen links to finance, grants and programming (across the various strategic platforms)
Works closely with ICT Senior Manager to ensure fulfilment of MERL specific systems support and database utilisation
Job Responsibility #4: Reporting
Ensure program staff has access to database and are regularly following upon action points generated by database encoders. More specifically work closely with the ICT Senior manager to ensure access and utilisation of Pact’s database.
Support Country programme in identification of higher level indicators to assess progress and overall impact against the strategic plan
Responsible for the provision of data deemed important for concept paper or proposal development
In collaboration with the CD coordinate and produce regular quarterly reports against the CHSA annual plan and an annual report
Provide information in response to ad hoc internal and external requests
Leads compilation of regular monitoring reports prepared by different Projects along with evaluation recommendations
Ensures compilation of quarterly, biannual and annual tabular and narrative reports
Lead preparation of reports against global indicators selected
Job Responsibility #5: Capacity Building
Works closely with the admin and HR unit and the capacity development unit to provide regular MERL module I & II training for Pact and partner staff
Organize periodic ongoing evaluation and progress monitoring events by involving partners
Job Responsibility #6: Information Management and Reporting
Ensure that the database of Pact is well designed and maintained electronically and that it is made accessible to all project staff. Ensures the backup filing is established to ensure continuity of the database in case of failures of the system
Update Program database on a quarterly basis
Job Responsibility #7: Learning and networking
Attend relevant government and partners’ meetings to further develop collaboration and to obtain new methods and ideas in the area of responsibility
Liaise with all stakeholders and represent Pact in policy forums and workshops on M&E issues
Provide statistical information for users within and outside Pact
Keep up to date with developments in the sector, including best practice examples within the country and internationally, and ensure ongoing personal development and learning
Ensure active participation in Pact global COP for MERL (documenting and sharing Pact Ethiopia experience)
Lead communication around MERL related changes at a global level and ensure understanding of changes amongst key actors within the Pact Ethiopia program
Lead documentation and dissemination of lessons learned and best practice for MERL
Job Responsibility #8: Perform other duties as assigned by CD.
Job Requirements
I. Person Specification
A) Education/training:
Required:
MA/BA degree in Economics, statistics other social sciences.
Desired:
Knowledge of statistical software.
B) Experience:
10/12 years of relevant work experience in monitoring and evaluation and planning activity
C). Technical and other skills:
Required:
Proven human management experience;
Strong coordination, planning and communication skills
Strong analytical skills
Highly organized, attention to detail and analytical skill;
Computer skill particularly Microsoft Word, Excel, Power Point;
Strong written and communication skill in English;
Desired:
Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems, and knowledge of basic PM&E and research tools;
How to Apply
Interested applicants fulfilling the requirements are invited to send their application letter and CV with their supporting documents to Admin and HR Department or at Pact Reception.
Location. The office is located around Wuha Limat next to Wehemiya Kitefo Bet or on the back side of Capital Hotel and Spa.
Tel- 011-661-62-44/6939,
P.O Box 13180
PACT Ethiopia Director Monitoring, Evaluation Reporting and Learning Jobs
