Oxfam Novib Finance Graduate Trainee Jobs in Uganda
Oxfam Novib Finance Graduate Trainee Jobs in Uganda
Key Responsibilities and Accountabilities Cash & Bank Management :Processing bank payments through online banking system in line with the policies and procedures
Processing all cash payments through the beyonic payment system
Preparing payment requests for statutory deductions, replenishments ,etc
Preparing payment vouchers and receipts for all cash received
Ensuring weekly reconciliations of the cash account by maintaining an updated cash book & carrying out weekly cash counts.
Ensuring that all cash above the required threshold is immediately banked
Ensuring safety of cash by effective management of the cash safe .
Monitoring the bank account statements to ensure that all receipts are recorded and all bounced payments are timely processed
Payments, Expenses and Payables:
Ensuring timely payment of statutory returns & staff salaries
Generating and sharing withholding tax certificates with service providers
Following up on any outstanding balances on service provider statements
Sharing weekly proofs of payment with various stake holders
Ensuring adherence to internal controls
Receiving & registering payments both from field & Kampala office.
Accounts receivables’ management:
Maintaining a soft copy cash book for all beyonic transactions & reconciling it on a weekly basis.
Reconciliation of staff receivable accounts as & when required.
Maintaining a monthly journal to monitor & track all staff advances.
Receiving all staff accountabilities while ensuring safe custody of documentation by ensuring that they are registered in the accountability book & immediately filled.
Filing:
Ensuring systematic & proper hard copy & soft filing of all finance documentation.
Retrieving documents as & when requested.
Stamping finance documents with Stamp paid & received.
Scanning documents and uploading into box as and when required.
Ensuring that all hard copy files are well serialized for easy retrieval of documents
Audit Support:
Supporting the review of documentation during audit
Providing all required documentation or information to auditors
Responding to any arising querries from audit
Monthly financial reporting:
Supports the Accountant with financial
data entry in pastel as & when required
Supporting with reconciliation of balance sheet items as & when required.
Technical Skills, Experience & Knowledge
Relevant academic qualifications in Accounting, financial management, commerce, economics and/or professional accountancy qualification or equivalent
Experience in providing a range of finance support services ideally in the NGO or public sector (job specific)
Ability to analyse accounting processes and identify practices and procedures that require correction or modification.
Significant knowledge and experience of all core financial management activities, including accounts payable, cash management, budget development, statutory requirements (particularly related to Ugandan standards) and standard accounts
Good team playing and building skills
Commitment to Oxfam's philosophy, aims and policies (especially gender relations)
Working at community level and with NGOs
Self-confidence, maturity & ability to co-operate with a wide variety of people
Ability to work on own initiative & under pressure and to meet deadlines
Personal commitment to working as reliable, honest, & trustworthy member of a team
Enthusiasm for good working practices and ability to analyse and improve systems
Tact/diplomacy
Ability to work effectively in a culturally diverse organisation
Willingness to travel occasionally outside Kampala & able to cope with difficult conditions
Good communication and interpersonal skills
Attention to detail
Commitment to Oxfam’s overall aims and policies and experience of promoting women’s rights and the interests of marginalized people in all aspects of Oxfam’s work
How to Apply
For more information and job application details, see; Oxfam Novib Finance Graduate Trainee Jobs in Uganda
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