Office Of The Special Envoy Of The Secretary-General On The Great Lakes Region Administrative Officer Jobs in Kenya

Office Of The Special Envoy Of The Secretary-General On The Great Lakes Region Administrative Officer Jobs in Kenya

Org. Setting and Reporting

In February 2013, 11 nations signed the Peace, Security and Cooperation (PSC) Framework for the Democratic Republic of the Congo (DRC) and the region, in a renewed drive to end the recurring cycles of devastating conflict in eastern DRC which impacts stability and development in the Great Lakes area of Africa.

On 31 January 2014, two more countries, Kenya and Sudan, became signatories of the PSC Framework. The framework aims to help "address the root causes of conflict and put an end to recurring cycles of violence" in eastern DRC and the Great Lakes Region.

In its Resolution 2098 (2013), the Security Council welcomed the signing of the PSC Framework. It called on the Special Envoy, in coordination with the Special Representative for the DRC to "lead, coordinate and assess the implementation of national and regional commitments under the PSC Framework, including through the establishment of benchmarks and appropriate follow-up measures".

The Security Council further encouraged the Special Envoy to "lead a comprehensive political process that includes all relevant stakeholders to address the underlying root causes of the conflict".

This position is located in The Office of the Special Envoy of the Secretary-General for the Great Lakes Region and is based in Nairobi. The Administrative Officer will report to the Senior Programme Management Officer.

Responsibilities

Within delegated authority and under the supervision of the Senior Programme Management Officer, the Administrative Officer will be responsible for the following duties:

Human Resource Management

Effectively coordinates actions relative to the administration of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training, UNVs, Contractors and Consultants. etc., ensuring consistency in the application of UN rules and procedures.

Defines conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.

Budget and Finance

Oversees work related to procurement, billing, and receipt of income from various services, operational travel programme, procurement monitoring and evaluation of vendor contracts/payment to vendors and individual contractors for services.

Provides support in preparing agreements and arrangements for funding and collaboration with other UN organizations, potential donors, beneficiaries, and host countries.

Monitors and reviews the work programme and budget by conducting regular and special reviews to assess progress of actual work versus the programme plan. In collaboration with the Finance and Budget Officer, coordinates the production of programme and donor reports.

General Administration

Provides overall administrative assistance to the Office for the preparation, conduct and follow up on all official mission travel and supports the planning and organization of high-level meetings and events in Nairobi and other locations.

Drafts guidelines, reports, and correspondence on a wide range of issues and ensures adherence to relevant UN rules and regulations and policies.

Provides advice and assists supervisors in areas of problem solving, dealing with ad-hoc issues that arise, and undertakes tasks and special projects.

Liaises with local authorities, UNON, RSCE, UN Agencies Funds and Programmes or other parties on behalf of Office.

Represents the Office at regular meetings with UN Agencies on common services issues

Reviews audit observations submitted and drafts appropriate responses in consultation with the Senior Programme Management Officer

Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation,

and reporting

Reviews adequacy of Office space requirements

Oversees the identification of office technology needs and maintenance of equipment, software, and systems, coordinating enhancements as necessary.

Performs other duties, as assigned.

Competencies

Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects, Meets timeline for delivery of products or services to client

Education

An advanced university degree (Master’s degree or equivalent degree) in business or public administration, finance, accounting, law or related area is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Successful completion of degree or non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience in administration, finance, human resources management, procurement, project or programme management or related area is required.

Out of the five years, a minimum of three (3) years of experience working within the UN common system, or other similar international organizations is desirable.

Experience with the UN administrative policies and practices, staff and financial rules and regulations, staff and non-staff selection systems, managing staff tables, or similar human resources management is required.

Experience working with UMOJA is desirable.

Experience with rapid deployment and support to personnel on extensive mission travel is desirable.

Languages

English and French are the working languages of the United Nations. For the position advertised, fluency in English is required. Knowledge of French is desirable.

How to Apply

For more information and job application details, see; Office Of The Special Envoy Of The Secretary-General On The Great Lakes Region Administrative Officer Jobs in Kenya

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