Office of the Director of Public Prosecutions Personal Secretary Jobs in Kenya

Office of the Director of Public Prosecutions Personal Secretary Jobs in Kenya



Qualifications

  • Craft/Certificate

    For appointment to this position a candidate must have:

  • The following qualifications from the Kenya National Examinations Council or equivalent qualifications from a recognized institution: - Typewriting III (minimum 50wpm/Computerized Document Processing III Shorthand III (100 WPM) Secretarial Duties II Office Management/Office Administration and Management III Business English/Communication II Commerce II

  • A Certificate in Computer Applications from a recognized institution (Ms Word, Windows, Ms Excel, Ms Access and Internet);

  • Demonstrated merit and ability as reflected in the work performance and results; and

  • Meet Chapter Six (6) of the constitution of Kenya 2010; Integrity, Honesty and Accountability.

    Duties & Responsibilities

    An officer at this level will report to the Senior Personal Secretary for the assigned Secretarial function. Specifically, duties and responsibilities will include:

  • Recording dictation in shorthand transcribing it in type written form;

  • Managing e-office;

  • Typing letters, memos and reports from drafts and manuscripts;

  • Processing data;

  • Operating office equipment;

  • Ensuring security of office equipment documents and records;

  • Attending to visitors /clients; 8. Filing documents;

  • Receiving, recording and dispatching mails;

  • Handling telephone calls, diary and appointments;

  • Handling routine office duties;

  • Cross referencing correspondence;

  • Reporting on any need for office repairs;

  • Requesting for office stationery;

  • Operating petty cash; 16. Assisting in the preparation for meetings; 17. Handling confidential documents; and 18. Maintaining a register of outgoing and incoming mails.

    How to Apply

    For more information and job application details, see; Office of the Director of Public Prosecutions Personal Secretary Jobs in Kenya

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