Office of the Director of Public Prosecutions Executive Secretary Jobs in Kenya
Office of the Director of Public Prosecutions Executive Secretary Jobs in Kenya
QualificationsBachelors Degree
For appointment to this grade, a candidate must have:
Served in the grade of Senior Personal Secretary, DPP 8 or a comparable and relevant position in the public Service for a minimum period of two (2) years;
A Bachelor’s degree in Social Sciences, secretarial studies, Business and office management and any other relevant qualifications from a recognized institution. OR The following qualifications from the Kenya National Examinations Council: Shorthand III (minimum 120 w.p.m.); Typewriting III (50 w.p.m.) / Computerized Document Processing III Business English III/Communication II; Commerce II; Office Management III/Office Administration and Management III; Secretarial Duties
OR Higher Diploma in Secretarial Studies from the Kenya National Examination Council or equivalent qualifications from a recognized institution.
Attended Secretarial Management Course from the Kenya Institute of administration (KIA) or any other Government Training Institute lasting not less than three (3) weeks from a recognized institution;
A Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms- Access and Internet) from a recognized institution from a recognized institution; and
Meet the requirements of Chapter Six (6) of the Constitution of Kenya 2010; Integrity, Leadership, Honesty, Accountability and Discipline in the service to people.
Duties & Responsibilities
An officer at this level may be deployed to work at any of the Departments at the Headquarters or Regional Offices under the guidance of a senior officer. Specifically, duties and responsibilities will include: -
Interpreting and implementing office administrative service cadre policies, procedures in consultation with the ODPP Management;
Ensuring smooth communication and coordination of activities within the ODPP and with stakeholders to ensure a strong positive image;
Receiving, recording and dispatching mails
and files received from investigative agencies, technical and administration departments;
Organizing for meetings in the office to enhance efficiency in service delivery;
Updating the office diaries, appointments & travel itineraries;
Ensuring the security of office records and equipment and limit access to unauthorized persons;
Maintaining an efficient, smooth and easily accessible filing system at the HQ, Regional, county and sub county office to ensured effective and efficient record management in ODPP;
Attending to visitors and clients in line with the set protocol, to ensure the office presents a positive image of ODPP;
Managing office equipment in the delivery of office services, and ensure proper reporting of any repairs needed to enhance;
Implementation of office administrative service cadre policies, procedures in consultation with ODPP Management.
Coaching, mentoring and counselling office administrative service personnel working under them;
Safeguarding the image of the ODPP through provision of policies and procedures that ensure high quality customer service to all stakeholders;
Cross referencing correspondence;
Record dictation and shorthand and transcribe it in type written form in meetings to ensure proper records in ODPP; and
Handling telephone calls, diaries and appointments
How to Apply
For more information and job application details, see; Office of the Director of Public Prosecutions Executive Secretary Jobs in Kenya
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