Office of the Controller of Budget Administrative Assistant Jobs in Kenya

Office of the Controller of Budget Administrative Assistant Jobs in Kenya

Job Purpose

This position is responsible for providing administrative services, managing and organising office operations and ensuring the security of ordinary and confidential/classified records.

Key Responsibilities/ Duties / Tasks

Taking oral dictation;

Using e-office to research and process data;

Operating office equipment;

Attending to visitors/clients;

Handling telephone calls;

Handling customer inquiries and complaints;

Coordinating schedules of meetings and appointments;

Coordinating travel arrangements;

Ensuring the security of office records, equipment and documents, including classified materials;

Ensuring security, integrity and confidentiality of data;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Maintaining an up-to-date filing system in the office;

Preparing responses to routine correspondence;

Managing office protocol and etiquette; and

Managing petty cash.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications

Bachelor’s degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR

Bachelor’s degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;

Professional Qualifications / Membership to professional bodies

Certificate

in a public relations and customer care course lasting not less than two (2) weeks from a recognized institution;

Previous relevant work experience required

Served in the grade of an Office Administrator for a minimum of four (4) years or at least six (6) years of experience in a relevant field.

Functional Skills, Behavioral Competencies/Attributes:

Proficiency in computer applications;

Met the requirement of Chapter Six of the Constitution; and

Shown merit and ability as reflected in work performance and results.

How to Apply

For more information and job application details, see; Office of the Controller of Budget Administrative Assistant Jobs in Kenya

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