Office Manager / Administrator Job in Nairobi, Kenya

Our client is an established company in Nairobi offering tours & travel, car rental & hires services.

They seek to employ an Office manager to organize and coordinate administration duties and office procedures.

Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Duties & Responsibilities:

Schedule meetings and appointments
Organize the office layout and order stationery and equipment

Maintain the office condition and arrange necessary repairs

Partner with HR to update and maintain office policies as necessary

Organize office operations and procedures
Coordinate with IT department on all office equipment

Ensure that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Manage office G&A budget, ensure accurate and timely reporting

Provide general support to visitors

Assist in the onboarding process for new hires

Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)

Liaise with facility management vendors, including cleaning, catering and security services

Plan in-house or off-site activities, like parties, celebrations and conferences

Qualifications & Requirements:

Degree in BA, Front office management, Public relations Secretarial Studies or related field

Proven experience as an office manager, Front office manager

or Administrative

Assistant, Receptionist or other similar role

At least 4 years’ experience managing an office

Knowledge of office administrator responsibilities, systems and procedures

Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Hands on experience with office machines (e.g. fax machines and printers)

Familiarity with email scheduling tools, like Email Scheduler and Boomerang

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills in a fast-paced environment

A creative mind with an ability to suggest improvements

How to Apply

Please only send your CV quoting the job title in the email subject (Office Manager) to: recruit@executiveconnections.co.ke before 30th August 2018.

N.B: Please DO NOT apply if you do not meet the above minimum set selection criteria.

Only shortlisted candidates will be contacted for interviews.

N.B: We do not charge any fee for receiving your CV.

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