Office Assistant Job in Kenya

Key Responsibilities:

Customer Interaction

Manage reception answering customer in a polite and informed way.

First point of contact at affiliate for customer queries and/or complaints and sales orders

Facilitate new credit applications

Coordinate with warehouse & distribution partner to facilitate execution of sales orders

Coordinate local driver instruction

Post print and distribute ESD Tax invoice to customers

Office Responsibilities

Ensure maintenance of office provisions including stationary & consumables.

Responsible for Petty Cash for purchase of small office consumables

General administrative assistance to the GM
Filing leave forms and maintaining office attendance inc sick forms etc.

Opening and closing office when necessary
Putting together product samples as requested.

Pest control & fumigations booking when required for office & labs

Sales Support

Scanning and forwarding Invoices and expense to Account on time

Run daily and monthly Z-report, consolidate with Navision invoices on a monthly basis and send to accountant.

Facilitating the transaction from order to final invoice to customer

Primary processers of sales order, purchase orders, inventory adjustments

Manage parcels receipt and deliveries to customers, including sample collections.

Organise for receipting customer visits at the office.

Management of sales order management and tracking of goods with our logistics partners, keeping the business and customers aware of ETA.

Person

Profile:

Well organised and detail orientated.
Action focused

Adaptable / Flexible with Autonomy & resilience

Strong organizational skills to include

Computer literacy mandatory

Time keeping – to meet deadlines/timelines

Initiative & Dynamism, with Ambition & Enthusiasm

Reliable, Honest and ethical

Good accurate numerical skills.

Fluent in English, competent and articulate communication skills – both verbal and written

Proficient and competent application, sensory and lab skills

Ability to work in a team environment with great communication

Positive attitude and high energy level

Qualifications

B Admin/B Com or similar

Accounting knowledge would be favourable
Min. 3 years Administrative or customer service experience

How to apply

Interested candidates are invited to strictly email their cover letter and CV, to apply@hrmconnection.com before end of day 30th June 2018.

Only short listed candidates will be contacted

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