Office Administrator Jobs Kenya Real Estate

Office Administrator Jobs Kenya Real Estate

Office Administrator Job at Fanaka Real Estate Ltd

Fanaka Real Estate Ltd is seeking to employ an Office Administrator to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

A successful Office Administrator should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Office Administrator Job Responsibilities

Welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Answer, screen and forward incoming phone calls

Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, sort and distribute daily mail/deliveries

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Keep updated records of office expenses and costs

Take minutes during staff meetings

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Create and update records and databases with clients’ payments and project data

Follow up with clients’ payments and update of project progress

Make statutory payments (KRA, NHIF & NSSF) on behalf of the company

Qualifications for the Office Administrator Job

Bachelor’s Degree in Business Studies or Any relevant field

Proficiency in computer applications
Shown merit and ability as reflected in work performance and results.

Served as an Office Administrator for a minimum period of 1 year

Experience in taking minutes at Board

level and in accordance with regulations on minutes.

Demonstrate excellent interpersonal, communication and analytical skills with good understanding of administrative and report-writing skills as well as procedures in service delivery.

Skills and Competencies

Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner

Must possess strong interpersonal skills

Have accounting basics

Have secretarial skills

Proficiency in Microsoft Office

Must be able to communicate clearly, both written and verbally.

Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information

Must be able to prioritize and plan work activities as to use time efficiently

Must be organized, accurate, thorough, and able to monitor work for quality.

Must be dependable, able to follow instructions.

Must have excellent customer relation skills

Must be able to improve performance through management feedback

How to Apply

Incumbents will be expected to continue upgrading their knowledge, skills, and abilities needed to keep abreast of regulation/policy changes and trends in higher education.

Interested applicants must provide a cover letter and a current CV to hr@fanaka.co.ke by 17th November 2018

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