NTSA Assistant Office Administrator Jobs in Kenya

NTSA Assistant Office Administrator Jobs in Kenya

The position holder will be deployed to work in the office of a Deputy Director and will be responsible for day to day administrative services of the office.

Key Duties and Responsibilities

• Taking oral dictation and transcribing in typed form;

• Word and data processing from manuscripts;

• Managing e-office;

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications;

• Maintaining comprehensive and accurate records;

• Performing minor accounting duties;

• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary;

• Answering phone calls in a polite and professional manner;

• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department;

• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters;

• Operating office equipment;

• Managing office protocol;

• Managing office petty cash;

• Supervising office cleanliness;

• Undertaking any other office administrative services duties that may be assigned.

Qualifications, Skills and Experience

• Diploma in Secretarial Studies or in any of the following disciplines: - Business Management /Administration and or management related courses from a recognized institution.
or

• Business Education Single and Group Certificates (BES & GC) from Kenya National Examinations Council/Pitman in the following subjects:

Typewriting III (50 w.p.m)/Computerized document processing III

Shorthand II (80 w.p.m)

Business English II/Communications I

Office Practice II

Secretarial Duties II

Commerce II

Office Management III/Office Administration and Management III

• Computer Proficiency;

• Degree in Business Management is an added advantage; and

• Excellent written and verbal communication skills,

How to Apply

For more information and job application details, see; NTSA Assistant Office Administrator Jobs in Kenya

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