NRC Procurement Coordinator Jobs in Ethiopia
NRC Procurement Coordinator Jobs in Ethiopia
Job DescriptionAll NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity and accountability.
These attitudes and believes shall guide our actions and relationships.
Role and Responsibilities
Properly implement the procurement procedures and policy of NRC, ensure procurement efficiency, provide the best possible support to the supply chain function, and build procurement team capacity including area office team on that area.
Generic Responsibilities
The following are key generic responsibilities:
Ensure adherence with NRC policies, tools, handbooks and guidelines
Follow proper standard NRC archiving procedure and keep scanned copies of all procurement justifying document in Agresso system.
Focal person for overall coordination of procurement activities related to framework agreements and pre-qualification
Responsible for framework agreement contract management and focal person for standardization of one-off purchase contracts
Ensure all procurements shall be done according to procurement procedures and policy at all times, and within the minimum timeframes stipulated for each of the procurements.
Responsible for international procurement process
Centralize and process framework agreement at CO level
Centralize and process pre-qualification, and maintain pre-qualified supplier’s list
Ensure proper archiving of procurement documents
Promote and share ideas for improvement of procurement process
Additional Responsibilities requested by the Line Manager
Specific Responsibilities
The basic specific responsibilities are as follow:
Identify category of supplies and services framework agreement should be established, and for which categories pre-qualification shall be established in collaboration with logistics manager.
Define standard product/service catalogs for category of supplies and services framework agreement should be established in consultation with respective program coordinators/specialists of core competences
Develop a price catalog, update on quarterly basis and share to all concerned staffs
Develop pre-qualified suppliers list, update on biannual basis and share with all concerned staffs
Develop contract follow-up, update regularly and share to concerned staffs on monthly basis
Process international procurements in consultation with Logistics Manager, ensure import procedure of government addressed fully
Ensuring tracking and
reporting of all procurement activities through the daily updating of the procurement tracking sheet, and sharing this with managers and programs on a weekly basis
Perform other logistics functions as delegated by Logistics Manager
Job Requirements
Professional competencies
Generic Professional Competencies
Experience of working as a procurement coordinator/manager in a humanitarian/recovery context
Previous experience from working under pressure in emergency contexts
Excellent knowledge of English
Context/ Specific skills, knowledge and experience
Ability to follow policies and procedures and work systematically
Able to use policies and procedures to solve problems, and be proactive in bringing ideas and solutions
Able to maintain good relations with colleagues and suppliers, even in difficult circumstances, always maintaining professionalism when representing NRC
Able to work in a team, and motivate others, and participate actively in team meetings and discussions
Able to analyze information, prioritize and take decisions and responsibility for those decision
Excellent organization and planning skills
Able to work well under pressure
Dynamic, energetic, and committed to NRCs work in Ethiopia
Keen to work in a busy environment, and take pride in working hard and achieving results
Strong computer skills, especially in Excel and use of email
Strong English language skills, both written and verbal
Bachelor’s Degree in procurement and logistics or related field
5 years’ experience in a procurement position preferably with NGOs
How to Apply
All employees of the Norwegian Refugee Council should be able to adhere to our Codes of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.
Interested candidates who meet the above criteria are invited to send in their application letters including updated curriculum vitae with day-time telephone number and contact details of three work-related referees only through www.ethiojobs.net (If it is possible, attach photocopies of the most relevant educational certificates/testimonials).
Applications should reach NRC latest by December 6, 2020 at 5:00 pm.
NB
only shortlisted candidates shall be contacted.
“Female candidates are strongly encouraged to apply and on-the-job training will be provided!”
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