NRC Logistics and Administration Team Leader Jobs in Uganda

NRC Logistics and Administration Team Leader Jobs in Uganda

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and believes shall guide our actions and relationships.

Generic responsibilities

Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements

Implement delegated logistic and administration functions portfolio according to Plan of Action

Conduct and follow up daily operational logistics and administration activities

Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards

Prepare and develop logistic reports as required by Area office

Support in development of SOPs as requested

Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP

Support line managers with logistics procedures and provide support with trainings related to logistics

Line management of the logistics and administration staff, including recruitment, capacity building and performance management

Promote and share ideas for improvement of the logistic function

Specific responsibilities

Support with any procurement related needs as may be requested by the line manager

Provide proper records of Receipts, Purchase Orders, Waybills and other required documents to the Storekeeper to receive goods and assets

Support with market assessments within the scope and request of programme/project developers when required

Ensure safe and efficient transport of staff and materials/goods

Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management)

Ensure clean and correct records of all items, inventory and assets for the field office

Ensure items in stock are well arranged by Storekeeper for easy stock taking and issued on First in First out (FIFO) basis

Ensure routine, monthly and annual, stock checks are done and report to the line manager

Ensure proper fleet management and vehicle utilization at the area office, and ensure adherence to the MOVCON SOP

Ensure timely reporting of eventualities like accidents and breakdowns

Ensure that vehicles and motorbikes are equipped with necessary documents and equipment

Filing of all vehicle records and reports, and prepare requisitions for spare parts for vehicles and motorbikes

Closely monitor fuelling of vehicles and motorbikes, and provide monthly fuel analysis and consumption report for payment if requested by the line manager

Oversee and support the day-to-day administrative needs

of the field office and other NRC premises in the area of responsibility, identify and report need for minor repair and maintenance, plumbing and electrification required, staff accommodation (if applicable)

Ensure office supplies and consumables are planned and available at NRC premises and ensure office premises are kept clean and tidy at all times

Ensure monthly utility bills of office and staff accommodation are timely processed and paid in coordination with Area Office

Support with arrangement of official events and meetings in coordination with the requesters when required

Maintain and update visitor’s register/logbook by ensuring all visitors/guest check-in by entering required details

Ensure all activities are implemented in accordance with NRC Safe and Inclusive Programming (SIP) guidelines, policies, and report any breaches/concerns in a confidential manner, through NRC reporting channels

Promote and secure a safe working environment for reporting concerns/breaches and ensure that all cases reported are processed in a confidential and sensitive manner

Competencies

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

Minimum four years’ experience from working as Logistics Team Leader or Supervisor in a humanitarian/recovery context

Previous experience from working in complex and volatile contexts

Documented results related to the position’s responsibilities

Knowledge about own leadership skills/profile

Good knowledge in Microsoft Excel, Word, and PowerPoint

Fluency in English, both written and verbal

Context related skills, knowledge and experience

Knowledge of the context Southwest Uganda

Bachelor’s Degree in Logistics and supply chain management

Postgraduate and or CIPS qualification will be an added advantage

Proven experience managing stores in different locations

Knowledge of the local language commonly used in Southwest Uganda, e.g Swahili is an advantage

How to Apply

For more information and job application details, see; NRC Logistics and Administration Team Leader Jobs in Uganda

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