Northern Water Works Development Agency Assistant Office Administrator Jobs in Kenya

Northern Water Works Development Agency Assistant Office Administrator Jobs in Kenya

Job Specification

This will be the entry and training grade for certificate holders in this cadre. An officer at this level will work under direct supervision of a senior officer. The duties and responsibilities of the Officer will entail assisting in: -

Attending to visitors/clients;

Ensuring security, integrity and confidentiality of data and information;

Managing office protocol and etiquette;

Maintaining office diary and travel itineraries;

Receiving and distributing hard copy materials to registry;

Managing Front Office and Switchboard;

Providing word -processing and secretarial support;

Ensuring security of office records, equipment and documents;

Preparing responses to simple routine correspondences;

Operating office equipment to include photocopying, printing;

Managing the main switchboard;

Receiving and directing telephone call to the various offices;

Distributing, collecting, analyzing and compiling a report from the feedback forms for customer care and disability mainstreaming.

Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;

Planning and scheduling of meetings;

Preparing and responding to routine correspondences;

Management of e-office;

Managing office petty cash;

Coordinating the general administration of the Manager’s office;

Managing the Manager’s diary;

Coordinating appointments and travel itineraries for the Manager;

Attending to visitors/clients;

Handling telephone calls;

Coordinating schedules of meetings;

Ensuring security of office records, equipment and documents including classified materials;

Maintaining

an up to date filing system in the office;

Establishing and monitoring procedures for record keeping of correspondence and file movements;

Preparing responses to simple routine correspondence;

Managing office protocol and etiquette;

Supervising office cleanliness;

Ensuring security, integrity and confidentiality of data; and

Undertaking any other office administrative services duties that may be assigned.

Person Specifications

For appointment to this grade a candidate must have: -

Diploma in Secretarial Studies from the Kenya National Examinations Agency OR Passed the following examinations from the Kenya National Examinations Agency (KNEC);

Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;

Shorthand III (110 w.p.m);

Business English III/Communications I;

Office Management III/Office Administration and Management III;

Secretarial Duties II;

Commerce II;

Proficiency in Computer Applications;

Fulfill the requirements of Chapter 6 of the Constitution

How to Apply

For more information and job application details, see; Northern Water Works Development Agency Assistant Office Administrator Jobs in Kenya

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