NITA Project Coordinator Jobs in Uganda

NITA Project Coordinator Jobs in Uganda

Objective of Assignment

To ensure UDAP - GovNet objectives are accomplished through planning, coordinating and management of all Project activities and resources with support from the NITA-U

Reporting

The Project Coordinator will report to the Executive Director, NITA-U.

Responsibilities and Tasks

The main responsibilities and duties of the Project Coordinator shall be as outlined below:

Review, update and track UDAP - GovNet Uganda Master Project Implementation Plan (MPIP) comprising of a detailed budgeted work plan for the entire project lifetime and ensuring that it is approved by NITA-U Senior Management

This will include the following main activities:

Complying with all applicable World Bank procedural guidelines including regular updating of procurement documentation in Systematic Tracking of Exchanges in Procurement (STEP)

Coordinate and supervise the works of all consultants, contractors, and service providers employed by the Project

Regular and frequent coordination of project activities with the WB project task team via meetings and missions

Facilitate the review and update of the individual components or sub-component of the Project Implementation Plans (PIPs)

Update and consolidate the individual component and sub-component PIPs into Master Project Implementation Plan (MPIP) for UDAP based on the approved Project Appraisal Document (PAD)

Ensure approval of the MPIP and have it baselined

Develop annual work plans and budgets as well as oversee its implementation

Oversee the implementation of MPIP

Deliverables:

Updated and approved UDAP Uganda MPIP

Approved budgeted work plans (by month, quarter, annual etc.) for the Project

Procurement Plan and Tracker

Strengthening coordination and Mobilization of the Project Implementation Unit (PIU) Secretariat required to manage the project as defined within the PAD

This will include the following main activities:

Implementation of the Project mobilization as specified within the PAD;

Ensure that the Project is adequately resourced to deliver the MPIP

Strengthening of the Project Secretariat office including support requirements and equipment

Deliverables:

Project Coordination Team strengthened and maintained as specified in the PAD

Project Secretariat office fully established and maintained

Implementation of UDAP-GovNet MPIP comprising on-going coordination of the MPIP implementation to achieve the project deliverables on time to specification and within budget, including budget control, contract administration, monthly coordination, quality control, risk management, monitoring and reporting, etc

This will include the following main activities:

Oversee the implementation of the MPIP

Ensure all Project milestones are delivered

Maintain UDAP Project schedules to ensure deliverables are on track in terms of time, cost and quality

Provide technical and analytical guidance and work direction to project teams, including scheduling, assignment of work, review of project efforts, and manage roadblocks which inhibit project success.

Supervise the contracts management process

Issue regular UDAP - GovNet progress report to EXCO and World Bank and ensure deadlines are met in a timely and efficient manner

Schedule the handover of projects and the handover process;

Manage the commissioning of the projects to ensure that they are handed over effectively to the operation & maintenance unit

Deliverables:

All milestones are completed on time

All project deliverables are delivered within scope, time and budget

Monthly, quarterly and annual progress reports on time covering all project components;

Projects completed and handed over to NITA-U

Projects commissioned and responsibility handed over to the Operation & Maintenance units.

Monitoring Environment and social safeguards for the UDAP Project in line with the PAD, Environment Social Management Framework (ESMF), Resettlement Policy Framework (RPF), Indigenous People Policy Framework (IPPF)

This will include the following:

Develop and monitor the Environment and Social Management Plans (ESMP)

Preparation of Environment and Social Management reports and submission to NITA-U and World Bank

Establish a mechanism for continuously identifying, assigning and quantifying risks through the Project lifecycle

Deliverables

Environmental and Social Management Plans in place

Monthly, Quarterly and Annual Environment and social

Management reports

Master Risk Register

Financial Management and Reporting

This will include undertaking the following:

Preparation of Financial statements with actual costs compared to budget

Special Account Reconciliation

Preparation of progress report against Work Plan forecast with matching costs based on key performance indicators

Preparation of six (6) month disbursement report and expenditure forecasts.

Deliverables

Quarterly Interim Financial Report (IFR) submitted to the World Bank

Financial Management Reports submitted to NITA-U EXCO and Board

Disbursement Plan and Expenditure Forecast

Monitoring, Evaluation and Reporting

This will entail the following:

Ensure the technical committees and steering committees are regularly informed/apprised about the project progress, challenges, and risks

Consolidate Project Performance and monitoring reports of the UDAP - GovNet Project

Effective Tracking of Progress implementation of UDAP -GovNet and assessment of achievement of intended results and Monitoring and Evaluation Framework updated.

Produce an Implementation Completion Report (ICR)

Produce Project terminal evaluation Report

Conduct impact assessment of the Project upon completion.

Deliverables

Monthly, Quarterly and Annual Performance Reports

Updated Results Framework

Implementation Completion Report

Terminal Evaluation Report

Project Impact Assessment

Stakeholder Engagement and Awareness comprising of planning and coordination of stakeholder engagements throughout the project life span

This includes the following among others:

Build capacity within IA/PIE to implement project activities and to bring diverse stakeholders into a whole-of-government approach

Ensure the technical committees and steering committees are regularly informed/apprised about the project progress, challenges, and risks

Develop the stakeholder management plan and ensure its implementation

Ensure all stakeholder meeting take place as required, e.g., Project Implementation Team (PIT) and Steering Committee meetings

Ensure that all the relevant stakeholders are effectively engaged about the status, progress and challenges of the Project, in line with the stakeholders’ management plan

Coordinate the organisation of meetings and workshops for stakeholders

Ensure that all stakeholders’ expectations and requirements are well documented, validated and disseminated

Create effective awareness about UDAP - GovNet, its purpose and its benefits to the country.

Deliverables:

Stakeholders management plan

Workshops and meetings reports

Stakeholder engagement reports

Person Specifications

Qualifications

Bachelor’s degree in Computer Science/Telecommunications Engineering /Information Technology/Electrical Engineering/Business Administration/Bachelor
of Commerce or a related Science/Business degree.

Master’s degree in Computer Science, Business Administration, Public Policy and Management or an Information Technology related area

Professional Project Management qualification such as PMP, PRINCE2 practitioner or Project Management Certificate from a recognized University is mandatory

A professional qualification in CPA or ACCA is an added advantage

Previous experience in Project Coordination, especially of a World Bank financed or other relevant Project

Competencies

Strong and effective communicator

Capacity to establish the focus for developing and communicating UDAP – GovNet goals to support NITA-U and her partners’ business missions.

Capacity to provide motivational support to team members to enhance their commitment to work.

Ability to foster teamwork with other team members.

Strong report writing and presentation skills.

Ability to work with minimum supervision

Ability to demonstrate support for innovation and organizational changes needed to improve the effectiveness

Experience

Minimum five (5) years of overall Project Coordination or Project Management experience on large-scale ICT-related projects.

Three (3) years of which should be with projects of the World Bank and other similar international funding agencies and the Government of Uganda

How to Apply

For more information and job application details, see; NITA Project Coordinator Jobs in Uganda

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