NITA Procurement Officer Jobs in Uganda

NITA Procurement Officer Jobs in Uganda

Objective

The objective of this assignment is to provide support for timely implementation of the procurement processes in accordance with the procurement plan which will guarantee timely
acquisition of goods, works and services essential for project implementation and operations.

Scope of work

The Procurement Officer shall:

Support the Procurement Specialist in the coordination function for all the procurement activities under the Project.

Under the Supervision of Procurement Specialist, ensure that the World Bank
Procurement Regulations and National Procurement Procedures are observed and adhered to at all stage of procurement process; and ensure that the Bank’s Anti-Corruption Guidelines and Sanctions Framework and contractual remedies set out in its Legal Agreement apply.

Under the Supervision of Procurement Specialist, the Procurement Officer will manage issue, receipt and opening of bids, expressions of interest and proposals from potential service providers, contractors and suppliers.

In close consultation with Procurement Specialist, participate in Evaluation exercises (Expression of Interest, Quotations, bids and Proposals), while ensuring adherence to the agreed procedures and guidelines.

Support implementing agencies to compile procurement requirements and maintain an updated procurement register.

Verify and make available documentation relating to procurement and disposal activities of the project for use by all interested parties.

Support the development, preparation and update of Procurement Plan of the project, and monitor its implementation in liaison with Procurement Specialist.

Provide timely technical advice on procurement and contract management to the project stakeholders.

Prepare timely submissions for consideration/approval by the Contracts Committee.

Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project;

Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality and contract administration) to the Procurement Specialist.

Prepare for review by the Procurement Specialist the procurement progress reports, procurement monthly reports and procurement quarterly reports.

Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.

Assist in organising pre-bid or pre-proposal meetings; and negotiation meetings.

Under the Supervision of the Procurement Specialist, participate in preparation of draft contract agreements for clearance of the Solicitor General/Attorney General where applicable.

Assist the Procurement Specialist to verify that Procurement requests are in accordance to the approved Procurement Plan.

Assist Procurement Specialist in preparation of specific procurement notices/ invitations for bids.

Support Beneficiary Agencies to ensure that are obtained timely from relevant Beneficiaries.

Participate in the preparation of procurement documents, in

line with relevant procedures for the procurement of goods, Works and on consultant services and for the selection of consulting services.

Under the Supervision of the Procurement Specialist, facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations.

Assist the Procurement Specialist to Prepare and update the Contract Register.

Report immediately to the Project Coordinator or Executive Director-UDAP any
noted fraud and corruption or governance issues with Procurement staff, Bidders and Consultants.

Any other lawful duties as may be assigned by the supervisor from time to time.

Key Result Areas

Weekly update of procurement monitoring form to be provided to all user departments

Annual Procurement Plans and monthly updates in place

Monthly Procurement and Contract Management status reports/updates

Monthly Contracts Implementation Status reports for all contracts showing the total amount of the contract, amount already paid and balance to be paid on each contract

Contracts Register indicating completed, ongoing or addenda contracts in place

Acceptable Record Keeping system in place

Schedule of pre-bid/pre-proposal meetings, Proposal opening, bid opening, Financial opening, negotiations shared with relevant User Departments, Contracts Committee and other stakeholders if any at least 2 weeks before planned date

Bid validity period expiry tracking system in place

Bid security/Advance payment guarantee/Performance security validity tracking system in place

Qualifications, Experience, Skills and other Competences

Academic qualifications

Must hold Honor’s degree in Procurement, Business Administration, Commerce, Economics, Engineering or other related courses.

Must possess full qualification and membership to procurement professional body like CIPS, NEVI and ISCM.

Postgraduate qualification training/diploma in Procurement and supply chain management or Procurement and logistics management will be an added advantage.

Experience

The Applicant must have at least 5 (five) years’ experience in procurement and supply chain management, working in a busy environment and at least 3 (three) years working with World Bank funded projects.

Previous experience in processing high value contracts subject to international competition, and in working with multi-sectoral teams.

Working knowledge of the PPDA procurement rules and procedures.

How to Apply

For more information and job application details, see; NITA Procurement Officer Jobs in Uganda

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