Nile Breweries Limited Plant Secretary Jobs in Uganda
Nile Breweries Limited Plant Secretary Jobs in Uganda
Job Purpose * To support Management in their effort to reach targets and deliver on their strategic
goals by providing effective secretarial and administrative support. .
Duties and Responsibilities include:
Health, Safety and Environment
Comply with safe, health and environmental procedures and legislation.
Maintain safety and good housekeeping standards
Identification of unsafe practices through SIO’s.
Adherence to PPE policies.
Receive and issue PPEs
Administrative Duties
Office management, i.e. ensuring all equipment are in good working order & the required stationery & refreshments are available.
Processing payment /GRN of various invoices.
Accountabilities for various expenses made.
Effective Diary co-ordination.
Act as a reference point in the presence or absence of the PM
Dispatching documents within and out of Uganda by courier – DHL and tracking to ensure receipt.
Effective and timely handling of office visitors.
Maintain professional care between stakeholders and the Company
Secretarial Duties
Preparing minutes and typing other documents as requested
Maintain a neat filing system.
Attending to all calls and taking necessary action, i.e. diverting to the departments
Relay messages, faxes and any other communication
Scheduling meetings / appointments
Contribute to self and team development
Management Reporting &VPO
Compile Monthly Reports: Collect and compile departmental reports from the HODs every month
Ensure updated VPO boards
Drive VPO pillars (esp. Safety & Management and people pillar)
Travel & Meeting Planning and Coordination
Obtain flight options, make flight reservations and deliver tickets.
Preparation of Letters of invitation and visa applications where necessary.
Handling accommodation requests for employees travelling and visitors into Uganda.
Organise a wide range of meetings, lunches both at internal and external venues which
may involve influential contacts both locally and oversees.
Organise car rental/ hire requests and processing the required purchase orders.
Budget Preparation & Management
Assist to draft the Supply / PM
departmental budget.
Keep departmental expenses within set budgets.
Highlight LE & possible overspends in monthly expenditure to budget
Ensure right postings (correct amounts on correct accounts).
Make adjustments where necessary to the PM’s account in consultation with him.
Process and ensure payments to all suppliers in time.
Other duties as maybe assigned from time to time.
Qualifications, Skills and Experience
A good University degree in Administration or any related field from an accredited
institution.
Good leadership potential
Influencing ability
Demonstrate a high level of trust, discretion, and confidentiality
Ability to communicate well both verbally and written.
Efficient, Self-motivated, organised and IT Literate (Excellent in MS office applications)
Good knowledge of systems like Flowcentric, Syspro & Qdocs is an added advantage
The Company will offer a competitive remuneration package to the successful candidate.
How to Apply
Candidates that have relevant experience, know that they meet the above criteria and have what it takes to excel in the above position, should send their CVs, which should include details of an active e-mail address, current position, Certificate/testimonials and email/telephone contacts of three (3) referees to
zccrecruitment.uganda@mu.ab-inbev.com not later than 13th January 2021.
Nile Breweries Ltd is an equal opportunities employer and we promote gender equality in the company.
Note:
Indicate the position applied for as the subject of your email
Internal candidates should notify their line manager
All applications should be on mail.
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