Nile Basin Initiative Finance & Administration Specialist Jobs in Uganda
Nile Basin Initiative Finance & Administration Specialist Jobs in Uganda
The overall responsibility of GWPEA Financial Specialist includes but not limited to the financial accounting and reporting; cash flow forecasting, financial management, and reporting on GWPEA finances.
The position is primarily responsible for all the GWPEA finance management. He / she will be working under the day-to-day supervision of the GWPEA Regional Coordinator, and working regularly and collaboratively with the Host Institution Finance Department, GWPSA NPC and the GWPO – Senior Financial Specialist in handling financial issues.
Duties
Financial Record keeping and updates of the Financial Management System in
On a daily basis, verify and update the accounting application/software with receipts and payments
Maintain and update the GWPEA financial records to facilitate review and audit of the same by the external
Manage travel advance requests and travel expenditure accounting reports and process the clearing journals into the accounting application/software.
Serves as GWPO liaison on financial procedures, reporting and policies;
Prepares monthly expense statements for GWPEA management and ensures correct budget lines used and expenditure is within budget;
Ensure proper maintenance and filing of all financial records, contracts and outputs (contract deliverables)
Ensures effective processing of payments in a timely manner;
Financial administration and reporting- all stakeholders
Working with the Host Institution, by the 15th of every month, prepare and submit to the GWPEA Regional Coordinator, the monthly reconciliations of accounts for all profit and loss and balance
Working with the Host Institution prepare the consolidated regional quarterly financial reports that includes quarterly reports from the By 20th day following each quarter, submit GWPEA financial accountability reports to GWPO in the required
Participate in GWPEA Steering Committee meetings to present the regional financial overview, handle payments relating to the per diems and allowances of participants as appropriate
Within 20 days after the financial year, prepare and reconcile the GWPEA year-end financial statement with supporting schedules in preparation for external audit.
Prepare donor accountability reports as per the financing
Ensure adherence to GWP policies, including the GWPO Financial Guidelines, Travel Policy and Anti-Corruption/Fraud
Ensure adherence to NBI Procurement Rules
Ensure proper segregation of duties and delegated authorities signatures are followed for all
Working with the Host Institution, facilitate GWPEA external audits, including the annual audits of GWPEA at RWP and CWP
Be the liaison person between Host institution and GWPEA Office on all financial matters, payments, reports and queries, ensuring accurate data entry into the financial
Perform monthly reconciliations to ensure that the financial records at GWPEA Secretariat is the same with the financial records at the Host Institution
Support and advice the Regional Coordinator on financial decision
Provides financial accounting/management support to GWPEA CWPs through their host institutions, including monitoring their expenditures
Train CWP staff on financial reporting and requirements
Work with the Host Institution to ensures compliance with country statutory and tax
obligations
Ensure the legal and financial aspects for all contracts, MoU and agreements comply with the accounting procedures and funders’ specifications
Review and amend operational procedures and guideline with each lesson learnt in the implementation Conduct internal audits for the accredited CWP where GWPEA has projects running.
Budget preparation and administration
Spearhead the GWPEA annual budget preparation including LRF project budgets and consolidation
Verify and confirm eligibility and budget availability for all GWPEA payments in accordance with funder
Working with the Host Institution, provide monthly budget to actual reports, and alert the Regional Coordinator of the remaining
Qualifications and Experience
A Degree in Finance, Accounting, or any other related degree in business studies from a recognised Professional qualifications from any internationally recognized accountancy bodies (e.g. CPA, ACCA, ACA, CIMA, CFPA, etc.) is a must..
Post qualification experience of at least 5 years in accounting and financial management.
Proven computer literacy, in MS Office and window- based applications and working
knowledge of computerised accounting
Experience working with accounting systems such as SAGE Pastel is required or any other financial management
Experience in tracking the financial progress of projects, handling funds from donors, and reporting in multiple exchange rates will be an
Excellent verbal and written communication skills in
Skills Required
Proficiency in computer applications such as word processing, spreadsheets, accounting packages, email, internet and the workflow process
Ability to maintain high standards of integrity; establish straightforward, productive relationships; treating individuals with fairness and respect, demonstrating sensitivity for ethnic, cultural and gender differences
Strong communication and presentation skills including ability to develop proposals, concept papers, position papers as well as write reports and prepare relevant publications
Risk management and audit
General fraud prevention
Problem solving and analysis.
Ability to project and uphold Independence of Attention to
Initiative and self-drive for high quality
How to Apply
Interested and suitably qualified individuals should submit their applications electronically to the Executive Director at: gwpvacancy@nilebasin.org. Application/cover letters clearly indicating the title of the position and accompanied by detailed curriculum vitae should reach the Executive Director not later than 31st December, 2020 at 2:00 pm.
Please don’t attach scanned copies of your Academic & professional certificates and testimonials, you will be requested to submit them when you are shortlisted for Interviews.
Please clearly indicate a minimum of three referees and two former employers excluding the current employer with their full addresses and contacts (Telephone and emails).
Find jobs in Uganda.Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
