NFT Consult Opérations Assistant– Country Office Jobs in Rwanda

NFT Consult Opérations Assistant– Country Office Jobs in Rwanda

The Position

The Operations Assistant incumbent will be responsible for analyzing operations, as part of his duties, to facilitate the work and decision-making of the Country Manager and the work teams in the Country Office of the Bank in Rwanda.

Principal Functions:

Under the general supervision of the Country Manager of the Bank Office in Rwanda, and under the technical guidance of the Country Program Officer, the Operations Assistant will provide support for the coordination and execution of the Bank's operations program and must support the Office in carrying out its administrative tasks.

Create and maintain Country Office databases and perform any task related to data entry and analysis as required, and ensure information is updated in physical and electronic filing systems.

Record minutes and prepare reports during strategic meetings

Monitor program and prepare activities through data management systems, and ensure that information on Bank-financed projects is regularly updated and analysis as required.

Support the Country Office and administrative staff in the preparation of planning and information documents, drawing on the information kept in the databases.

Monitor acquisitions and other requests for no objection received for all projects managed by the Country Office.

Contribute, prepare and monitor quarterly missions for project Task Managers, participate and provide logistical support for the implementation of the program of conferences and workshops organized by the Bank in Rwanda.

Contribute to the preparation of notes and activity reports, summaries of meetings and/or information notes on operations, progress made, and lessons learned, based on project reports, workshops and information contained in the Bank's database.

Update data management information on SAP for all Bank-financed projects in Rwanda, including contract registration and results, in collaboration with project managers and the Country Program Officer.

Perform any other operational support task requested by the Country Manager and the Country Program Officer.

Compile portfolio database of the division/ department (sovereign, non-sovereign operations, Trust Funds, special initiatives

Selection Criteria

Hold at least

a bachelor's degree in business management, commerce, public administration, information technology or in a related discipline.

Preferably a minimum with at least five (5) years of relevant experience and working with bilateral/multilateral development organizations is an advantage.

High integrity and accountability in all aspects of portfolio management and programme implementation.

Professional approach: a good gasp of the Bank’s organizational functions and procedures; self- control and commendable personality.

Display a professional experience of at least three (3) years in the areas of project management, the development of work programs and budgets, and information management.

Excellent interpersonal and communication skills, with an ability to diplomatically interact with customers and staff at all levels.

Ability to work as part of a team and providing support to other team members where needed.

Able to work under pressure in a dynamic setting of a multicultural setting.

Excellent written and verbal communication in English and French, with a working knowledge of the other language.

Have a good command of the use of standard Microsoft Office applications (Word, advanced Excel, PowerPoint), SAP and / or other integrated document management systems.

Having effective analytical, data analysis, research, and problem-solving skills.

Have a recognized ability to exercise good judgment in interpersonal relations at all levels and in the handling of confidential information.

Excellent organizational, administrative and time management skills.

Excellent verbal and writing skills in French and a good ability to work in English.

How to Apply

For more information and job application details, see; NFT Consult Opérations Assistant– Country Office Jobs in Rwanda

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