New Bright Community Development Center Administrative Assistant Jobs in Kenya

New Bright Community Development Center Administrative Assistant Jobs in Kenya

Job Description

New Bright Community Development Center (NBCDC) is a charitable non-profit organization, having the objective of implementing an integrated economic, social, and educational program that is very critical and has a higher impact on the holistic development of marginalized women, adolescents, and the youth in poor communities of Addis Ababa.

Administrative Clerical Works

Provide all-around secretarial services and reception at the office.

Maintain proper filling system and documentation;

Track incoming and outgoing communications and process information

Participate in scheduling and setting up meetings and workshops;

Maintain office supplies and logistic requirements.

Maintain and update staff database, and track staff leaves

Participate in staff recruitment procedures and development of job descriptions

Pro-actively follow up with NBCDC staff, to ensure that all staff adheres to the NBCDC’s financial regulations;

Follow on the annual staff appraisal and support the management.

Procurement

Coordinate and plan periodically the procurement needs of the organization for both administration and program departments.

Apply the standard local purchase and procurement procedures, along with the organization guidelines in reviewing purchase requisitions, generating quotations, supplier selection, and negotiations;

Manage NBCDC lease and contract agreements

Petty Cash Management

Act as the main custodian of office petty cash,

Ensure timely reconciliation of the petty cash account for prompt replenishment.

Reviewing cash receipts for accuracy and timely bank process as required.

Closely work with the finance officer in managing cash and related finance-related documentation.

Other Tasks

Support the training and workshops

to be organized periodically by the organization.

Act as a team member with program staff, to execute administrative support tasks.

Perform other duties as required and assigned.

Preferred Competencies

Able to serve with Integrity towards the organizational mission, values, and it’s guiding principles to be compassionate to others.

Having effective communication and negotiation skills

Pro-active in solving challenges and suggesting solutions

Able to build constructive relationships among all stakeholders

Good at working according to plan and being innovative

Able to execute tasks with higher responsibility and accountability

Qualifications

Minimum of Bachelor’s degree in Business Administration, Management, or related fields from a recognized institution;

Minimum of three years of direct experience in related administrative works

Experience working with local and international NGOs/CSOs is an advantage

Prefer having experience in small grant/finance management or background

Must have good communication and interpersonal skills

Literacy in computer operation

Excellent in spoken and written English

How to Apply

Interested applicants meeting the minimum qualification can send their non-returnable CVs and copies of their relevant documents via e-mail: newbright2017@gmail.com

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