NEMA Senior Office Administrator Jobs in Kenya

NEMA Senior Office Administrator Jobs in Kenya

An Officer at this level may be deployed to work in either Director General’s Office or a Director’s office.

Duties and Responsibilities

Duties and Responsibilities at this level will include but not limited to:

Using e-office to research and word and data processing;

Operating office equipment;

Ensuring security of office equipment, documents and records;

Ensuring security, integrity and confidentiality of information and data;

Attending to visitors and clients;

Taking oral dictation;

Handling telephone calls and appointments;

Handling customer inquiries and complains;

Coordinating schedules of meetings and appointments;

Coordinating travel arrangements;

Maintaining an up to date filing system in the office;

Supervision of office cleanliness;

Preparing responses to routine correspondences;

Maintaining office protocol and etiquette;

Guiding and supervising junior officers working under him/her.

Requirements for Appointment

For appointment to this position, a candidate must have:

Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English Language or its equivalent qualification from a recognised institution.

Diploma/ Higher Diploma in Secretarial Studies from the Kenya National Examination Council.
OR

Business Education single and group certificates (BES & GC) from the Kenya National Examination Council; -

Shorthand III (Minimum 120 w.p.m)

Typewriting III (50w.p.m)/Computerized Document Processing III

Office Management III/Office Administration & Management III

Business English III/ Communications II

Commerce II

Office Practice II

Secretarial Duties II
OR

Bachelor’s degree in Social Sciences plus a

diploma in secretarial studies from a recognized institution.
OR

Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Office Management, Business and Office Management or any other relevant degree from a recognised institution.

Master’s Degree in Business Administration/Business Management or any other relevant field from a recognized institution
Ten (10) years relevant working experience in public service or private sector.

Certificate in Secretarial Management Course lasting not less than four (4) weeks from the Kenya School of Government or any other government training institution.

Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution.

Certificate in Computer applications from a recognized institution.

Shown merit and ability as reflected in work performance and results.

Demonstrated professional competence in management of a high level office and administrative services.

Fulfilled the requirement of chapter six of the constitution

How to Apply

For more information and job application details, see; NEMA Senior Office Administrator Jobs in Kenya

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