NCBA Group Facilities & Projects Officer Jobs in Kenya

NCBA Group Facilities & Projects Officer Jobs in Kenya

Job Purpose Statement

This role is responsible for supporting the management of the premises facilities and construction projects within the set timelines, budget, standards and organizational policies and procedures.

Key Accountabilities (Duties and Responsibilities)

Governance

Ensure compliance to policies and procedures -

Facilitate and oversee regulatory workplace audits required - Energy Audits, OSHA Audits and annual fire drills.

Identify, analyse and minimize exposure and risks by implementing audit safety standards and quality assurance controls.

Participate in closure/resolution of all Facilities and Project related audit findings within indicated
timelines.

Ensure 100% compliance with all regulatory
legislation and Bank’s policies

Maintain an audit ready environment for both
internal and external audits.

Management Financials

Work with Facilities/Project Officer to continuously monitor all facilities and project activities to ensure that budgets are not exceeded

Participate in developing and implementing costeffective plans for implementation of facilities maintenance and projects

Develop and implement cost reduction initiatives of at least 10% per annum

Support in project/facilities accounts reconciliation and project closures and related activities (Defects Liability Period etc.).

Support in user training on any equipment installed and ensure smooth settling in the new premises.

Manage any identified defects post project
implementation.

Ensures all facilities and projects move-in/move-out paperwork is completed correctly and proper filing done.

Undertake any other duty assigned from time to
time.

Facilities & Project Contracts

Support in the implementation of an effective and continuous contracts execution/renewal program
as per SLAs and policies and minimize delays in
execution/renewals for Facilities and Projects

Maintain an up to date contracts database for all facilities maintenance and projects.

Monitoring Contracts in conjunction with the
Facilities/Project Support Officer to ensure penalties are effected as appropriate/necessary

Support in ensuring timely execution of project contracts and documentation.

Support in ensuring that all vendors within facilities and projects are fully prequalified as per Procurement and Vendor Management Policy.

Participate in facilities and projects contracts negotiations and execution to ensure regulation, Organizational parameters (legal ,procurement ,financial) and policies are adhered to and met in a cost effective manner

Facilities & Project Management Reporting/Internal Processes

Support the Facilities and Projects Officer in management of all matters in the docket.

Keep abreast with latest market trends and
developments as relates to Facilities and Projects
Management.

Support in all workplace relocations, branch
openings and space reorganization.

Participate in site acquisitions through site
identification, analysis, and qualification to ensure sites meet Bank’s fit out and user requirements and continuously report progress of the assignments, preliminary findings and difficulties faced if any.

Support in ensuring performance of all contractors and review of architectural and engineering drawings to make sure that all requirements, specifications and regulations are being

followed.

Support in design concept development in line with the user needs and space usage, review of
architectural and engineering drawings and
associated costs to make sure that all specifications Facilities and Projects Officer are adhered to as per the user expectations and
approvals.

Provide progress reports on all facilities and projects as expected indicating the status and highlighting any challenges that require escalation.

Ensuring that all works are being done to the required Bank brand and quality standards, and in
accordance to the design, specifications, and
building regulations.

Proactively and regularly report critical and
exceptional Facilities and Projects related
information to the Property, Facilities and Projects Manager.

Supplier/ Customer Performance

Prepare, implement and participate in
internal/external stakeholder engagements in
conjunction with Project / Facilities through
meetings, customer experience engagements and
project/branch visits.

Manage and mitigate associated risks associated
with the role to enable the organization meet its
obligations and maximize business opportunity.

Effectively and efficiently deliver practical, timeous and cost effective services that meets business needs and supports improved business performance

Support in the receipt of feedback on the service provision of the facilities and projects service providers, and management of the feedback to ensure compliance

Build sustainable relationships with all relevant stakeholders in order to secure the necessary customer relationships and benefits

Monitor and implement all key related metrics and performance measures and the related actions post review including the delivery and monitoring of SLA’s (internal and external providers).

Learning and Growth

Participate in learning and development activities as expected

Work with Facilities and Projects Manager to review individual staff performance to enhance
productivity.

Ensure the Group culture is entrenched in the daily routine of all operations.

Ideal Job Specifications

Academic:

A Degree in Building/Land Economics, Quantity Surveying or Construction Management or Electrical /Mechanical Engineering or related field.

Professional:

Good understanding of the banking industry

Practical experience in use of MS Word, Excel, PowerPoint, Outlook and Internet.

Proven Project & Facilities Management experience

Experience in Health & Safety matters/ training is an added advantage

Desired Work Experience:

At least five (5) years’ experience in a similar role in the banking industry.

How to Apply

For more information and job application details, see; NCBA Group Facilities & Projects Officer Jobs in Kenya

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