NBA Media Ventures Executive Assistant & Office Management - NBA Jobs in Kenya

NBA Media Ventures Executive Assistant & Office Management - NBA Jobs in Kenya

Position Summary:

Based in Nairobi, Kenya, this role will have responsibility for ensuring the effective running of the NBA Kenya office, taking a lead role in operational resilience, business crisis planning, and supporting local administration from the various departments including basketball operations, Events, and Marketing/PR. This role will also provide support as needed to the Head of NBA Kenya.

Major Responsibilities:

Responsible for ongoing management and administration of the NBA Kenya office - including relationship management with building facilities, office set-up, and Covid-19 health & safety protocol implementation and adherence
Covid-19 Analyst & Scribe - support Crisis Management team in analyzing developments regarding COVID-19 and ensure relevant documentation is prepared to support decision making and document decisions made Health & Safety Management

Support local communications including crafting and distributing internal and external memos, emails, etc.

Provide as-needed administrative support to the Head of NBA Kenya, Basketball Operations, Events, and Marketing/PR staff

Maintenance of the deal-management system, KPI dashboards, and expense submissions and processing for leadership, as required

Support the Head of NBA Kenya in the running of the Kenya business

In coordination with the Global Security team, develop, maintain, and update key Operational Resilience documentation

Crisis Coordination - Partner with NBA Security in managing crisis scenarios when they materialize

Manage guest and client registration system in partnership with building security

Screen calls/emails relating to inquiries and meeting requests

Coordinate travel arrangements including, but not limited to, flights, lodging, and transportation

Manage the facilities and day-to-day office management including relationships with office suppliers and maintaining H&S regulations and responsibilities

Assisting in the collation and preparation of presentations and documentation, per the guidance of Leadership

Support HR with employee compliance and employee safety matters

Required Skills/Knowledge:

Impeccable organizational skills with a proactive approach to anticipating office needs

Exceptional project management skills

Ability to demonstrate high levels of tact, discretion and judgement when working with confidential/sensitive information

Excellent communication and interpersonal skills with the ability to build relationships at all levels

Excellent computer skills including PowerPoint, Excel, Word, Adobe Photoshop, and Illustrator

Self-starter who is capable of operating in an entrepreneurial environment

Verbal and written proficiency in English is required. French proficiency is a plus

Knowledge of event marketing, experiential marketing, media, brand management, promotions, hospitality management and project management

The position will require occasional international travel across the African continent

Ability to work in a fast-paced and dynamic and focused environment.

A strong work ethic and business acumen

Personable, flexible and a proactive team player

Experience Needed:

7+ years of previous experience in an EA/PA or Office Manager role supporting senior-level executives

Minimum of 5 years of professional experience in events operations/management

Experience in general office facility management and strong coordination experience

Prior experience working across the African continent, preferred

Prior experience managing events budgets and events agencies, required

Experience working with corporate partners, delivering on contractual obligations, and providing exceptional client/partner experience

Experienced and highly proficient in using the MS Office

Educational Background Required:

Bachelor's degree preferred, but not required Project management certification, a plus

How to Apply

For more information and job application details, see; NBA Media Ventures Executive Assistant & Office Management - NBA Jobs in Kenya

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