Nature Conservancy Contract Specialist - Africa Region Jobs in Kenya
Nature Conservancy Contract Specialist - Africa Region Jobs in Kenya
Your PositionThe Contract Specialist will work as part of a larger operations team, serving as focal person to provide overall contract review, guidance and training alongside the legal team to operations and program managers in preparation for contracts in the region.
The Contract Specialist is responsible for executing the BUs contracts compliance including their approvals.
This position will report to Operations Manager, Africa region and the location for this position is flexible between Tanzania, Kenya, South Africa, Zambia or Gabon.
Essential Functions
The Contracts Specialist will support the strategic priorities of the Africa region through efficient oversight of Africa Region contracts, while providing excellent customer services to project managers.
They will be well versed in the systems and resources utilized by TNC in order to execute assigned tasks.
They will provide guidance in satisfying administrative and contract requirements based on extensive knowledge of policies and procedures and will provide support and guidance related to their functional area to staff across the region.
They will implement contractual processes and practices in order to improve effectiveness, as needed, and will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow.
Responsibilities and Tasks
Develop and implement new initiatives that will ensure department and organization-wide goals and strategies are achieved;
Ensure programmatic commitments, Conservancy policies and procedures, GAAP, and legal requirements are met and managed for compliance. Decisions may bind the organization financially or legally
Collaborate with Grants Specialists on managing public awards and with the region’s legal representatives on matters of heightened complexity or risk
Ensure contracted vendors obtain and possess required insurance coverage and that appropriate documentation is obtained and maintained
Review contract terms and conditions to verify that they are in compliance with TNC policies and all applicable regulations
Maintain contract tracker, to ensure all contracts
are up to date and alert program managers on expiry dates, so that amendments can be done in a timely manner
Collaborate with the legal team to maintain contract templates, guidance and training materials and ensure effective distribution thereof to regional staff
Maintain confidentiality of sensitive information;
Manage and/or review contractor’s invoice and deliverables before processing.
Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
Financial responsibility includes assisting with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;
May act as a resource to others to solve problems relating to Contracts
Travel and work flexible hours as needed;
Minimum Qualifications
Bachelor’s degree and 5 years related experience or equivalent combination;
Finance, Operations or related field experience;
Experience managing and implementing multiple projects;
Experience drafting and negotiating agreements and managing contract workflow and process;
Experience working with widely dispersed cross-functional teams.
Demonstrated experience handling confidential information;
Desired Qualifications
Multi-lingual skills (French, Portuguese and/or Kiswahili preferred) and multi-cultural or cross-cultural experiences are appreciated;
Ability to work in partnership with others in a collaborative role;
Advanced knowledge in current and evolving technology related to field of experience;
Knowledge of current and evolving trends in the specific field, preferably in a non-profit environment;
Strong organization, planning, and problem-solving skills, along with a strong attention to detail;
How to Apply
For more information and job application details, see; Nature Conservancy Contract Specialist - Africa Region Jobs in Kenya
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