National Treasury and Planning Careers in Kenya

The Government of Kenya (GoK) in conjunction with the World Bank is implementing a five-year Infrastructure Finance and Public Private Partnerships Project (IFPPP) whose overall development objective is to increase private investment in the Kenyan infrastructure market by improving the enabling environment to generate a pipeline of bankable PPP projects.

This objective will be achieved through the provision of technical expertise and building capacity to implement the Government's Public Private Partnerships [PPP) National program.

The Public Private Partnerships PPP) Unit is looking for highly motivated individuals to fill the positions of Technical Expert, Financial Expert, Transaction Experts, Monitoring and Evaluation Expert, PPP Capacity Building Expert, PPP County Officers, PPP LegalOff leers, PPP Project Officers, PPP Procurement Officer, Office Administrative Assistant, Information Off icer,and Support Staff and Drivers for a period of one (1 year renewable based on performance.

National Treasury and Planning Office Administrative Assistant Careers in Kenya

Ref: IFPPP/PPPU/ OAA/2017-18

Responsibilities

The Information Officer is expected to meet the above objective by performing, without limitation, the following tasks:

Establish a fully-fledged information repository (library)/resource centre. : Manage all aspects of the information repository including cataloging, circulation, : collection development, reference and access, planning and promotion.

Coordinate efforts to collect and preserve the PPP publications, reports,

photographs and other unique content.

Coordinate the Registry activities including but not limited to filing, mail management, records tracking, appraisal and Disposal records.

Manage all the PPP information and foster cross communication between departments.

Oversee the automation of the information repository system once it is up and running as well as Records Digitization within the current Registry.

Oversee the maintenance and improvements of the current Registry System, its physical facilities, equipment and conditions of the records to ensure proper document management and control.

Provide professional reference services for researchers, project teams and other users.

Identify financial resources for continued library (information repository) and Registry maintenance, collections enhancement, archiving, and storage.

Ensure that the library work and the larger "knowledge management" work is successful throughout PPP to enhance Knowledge creation and sharing.

Develop and implement information repository and Records Management policies and procedures to guide operations.

Objective To provide PPPU professional staff with a productive working environment through the optimal use of physical, material and support staff resources.

The Office Administrative Assistant is expected to meet the above objectives by performing, without limitation, the following tasks:

Assist the PPPU senior staff to make and implement administrative decisions based on a broad understanding of relevant policies or operational requirements at the PPP Unit;

Supervise the work of support staff (executive assistant, drivers, messengers and security);

Schedule use of vehicles, meeting room and office equipment;

Develop and maintain records management systems (manual and electronic) to ensure efficient and systematic control of the creation, receipt, maintenance and use of documents;

Maintain personnel files and records and staff leave roster;

Implement systems to ensure the physical security of office premises;

Maintain and replenish the inventory of office supplies;

Ensure proper functioning of computer equipment and networks by taking regular back-up of files, recording problems and referring them to the firm(s) responsible for equipment and network maintenance:

Liaise with suppliers of goods and services to the PPPU;

Arrange and coordinate special projects and events, conferences, workshops, , office activities, committee and staff meetings;

When required, assist in making necessary follow up in the process for procurement of goods and services; payments due under procurement contracts and help prepare necessary documents for payment;

Maintain a proactive calendar for the PPPU senior staff; Screen,

filter, prioritize and ensure response to internal and external correspondence for the PPPU;

Prepare reports, memos, letters and either documents requested by the management or professional staff;

Prepare and follow-up all travel arrangements for PPPU staff members;

Qualification

University degree in Business Administration, or a related field.

Excellent knowledge of English spoken and written.

Excellent organizational, communications and writing skills

Experience

Minimum four (4) years of experience as Executive Assistant or Senior Executive Assistant, or Office Manager, in a busy office

Experience with public sector will be an advantage.

Competency with MS Office Applications, hands-on IT experience and basic IT troubleshooting skills.

Experience in Human Resource management

Skills

Language and report writing skills

Strong interpersonal and team skills.

How to Apply

Office Administrative Assistant, Information Officer, Support Staff and Drivers CVs will be evaluated taking into account the following criteria: Academic and professional qualifications; Relevant experience; Language skills; Demonstrated interpersonal and team leadership and team participation skills.

Complete Application documents (curriculum vitae with details of your qualifications, experience, day and evening telephone numbers, email address and names of three referees) with Position reference and name clearly marked on top should be emalled or sent to the address below.

Postal Address:

Project Implementation Unit Attention: Procurement Specialist
P.O. Box 21190-00100
Nairobi, Kenya.

Physical Address:

Project Implementation Unit Attention: Procurement Specialist 7v Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way Nairobi,
Kenya.

National Treasury and Planning Information Officer Careers in Kenya

Ref: IFPPP/PPPU/10/2017-18

Qualifications

A minimum of Bachelor's Degree in Library and Information Science Studies from a recognized institution.

Experience

Minimum three (3) years of experience as Library/Records Management Officer in a busy office.

Practicable ability to establish and manage an automated and physical Library.

Familiarity with public sector Information Management Initiatives.

Ability to undertake multiple assignments.

Ability to work with minimum supervision and complete assignments within set timelines

Cross-cultural experience, understanding and sensitivity.

Experience and good understanding of the public sector is an advantage.

Skills

Integrity, honesty, self-management and a dependable team player

Excellent knowledge of English spoken and written

Excellent communication, report writing and interpersonal skills.

How to Apply

Postal Address:

Project Implementation Unit Attention: Procurement Specialist
P.O. Box 21190-00100
Nairobi, Kenya.

Physical Address:

Project Implementation Unit Attention: Procurement Specialist 7v Floor, Anniversary Towers, North Tower.
Building No.19 Monrovia Street/University Way Nairobi,
Kenya.

Telephone No.:

254-20 -2210271/4

E-mail: procurernent.ifppp@piu.go.ke; info@PPpunit.go.ke

Deadline for submission of Applications is Friday 3rd August 2018 at 1600 hours Kenyan local time.

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