National Treasury and Economic Planning Project Procurement and Contract Management Specialist Jobs in Kenya

National Treasury and Economic Planning Project Procurement and Contract Management Specialist Jobs in Kenya

The Project Procurement and Contract Management Specialist reports directly to the project coordinator and is responsible for managing procurement processes and contract administration aspects. As head of the Procurement Unit of the PMU, the incumbent will be tasked to ensure compliance with Kenyan Public Procurement and Disposal Act, 2015 and its attendant regulations and ensure due diligence to comply with IFAD Procurement Guidelines and handbook.

Installation of appropriate procurement systems and procedures for effective planning and monitoring of procurements under the project

Oversee preparation and consolidation of inputs to the Annual Procurement Plan.

Finalize, within three months after start of duty, a draft manual on procurement by partners, which sets the minimum standards of compliance for the procurement of goods and services under RK-FINFA financing.

Train continuously the implementers in the preparation of Terms of Reference and specifications and proactive follow-up of these inputs in the bidding processes.

Prepare bidding documents based on acceptable bidding standards.

Ensure all prior review requirements such as obtaining of the No Objections from IFAD are complied with in a timely manner.

Ensure that all the due tendering processes are adhered to sufficient publications, strict
adherence to deadlines, transparency in communications with bidders and publication
of bid results.

Ensure acceptable record keeping in procurement with a complete procurement file for each procurement from start to contract finalization.

Maintain all procurement records in a form appropriate for regular auditing and spot checks by supervision missions.

Communicate to all implementing entities and service provider their responsibilities and
requirements with respect to procurement in keeping with prevailing government practices which are acceptable to IFAD.

Oversee the contracting process, including ensuring that Evaluation Committees have
people with appropriate expertise.

Monitor implementation of contracts: report status and problems to the PC on a monthly basis and intervene to address problem upon request by the

PC.

Ensure that goods and services financed have been procured in accordance with the loan agreement and the Kenyan Public Procurement and Disposals Act.

Work with the Financial Controller to ensure where applicable, tax exemptions for the procurement of goods for the project are secured at the appropriate time.

Prepare quarterly reports of progress with implementation of the Procurement Plan, and
regularly inform the PC of problems and make proposals to overcome bottlenecks.

Contribute to the preparation of the project workplans, budgets and financial reports.

Carry out any other activities that are assigned by the PC.

Minimum Requirements

A relevant masters degree, a Bachelor’s degree in Procurement and Supplies, Commerce, Public Administration, Law, Accounting, or any other related field and a full CIPS (Chartered Institute of Procurement and Supply). A post graduate qualification will be an added advantage

A minimum of 10 years’ experience dealing with procurement of civil works, goods and services, 5 of which should be in donor funded project environment.

A comprehensive knowledge of Public Procurement Regulations, as well as procurement guidelines for IFAD and/or World Bank

Membership to professional body required

Appropriate computer literacy

Fluency in both English and Kiswahili

Other Requirements

Good interpersonal and communication skills.

Exceptional organizational and coordination skills;

Experience in preparing tender and contract documents for national and international competitive bidding

How to Apply

For more information and job application details, see; National Treasury and Economic Planning Project Procurement and Contract Management Specialist Jobs in Kenya

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