National Social Security Fund Executive Assistant to the Corporation Secretary Jobs in Uganda

Main Purpose

The Executive Assistant will be responsible for assisting the Corporation Secretary to coordinate and follow up the various Department activities, and other activities as may be delegated from time to time. The position will also be responsible for the Corporation Secretary’s general office management.

Duties and Responsibilities

Schedule and coordinate Department, Section and any other delegated meetings.

Prepare meeting minutes, extract and circulate actions therefrom, and track their implementation;.

Compile information materials/packages, and where required, initiate presentations and other briefs.

Assist in monitoring the observance of the agreed Department leave and training plans
Conduct research as may be required

Ensure the smooth and efficient functioning of the Corporation Secretary’s office.

Monitor and coordinate personnel and logistical matters as applicable.

Efficiently coordinate and manage the Corporation Secretary’s schedule.

Facilitate the flow of timely and accurate information between the Corporation Secretary and other functions/stakeholders within and outside the Fund.

Receive visitors and manage calls/inquiries with tact and discretion.

Ensure the safe custody of all information in the Corporation Secretary’s office, in liaison with the Board Administrator.

Any other duty as may be assigned

Education Requirements

A degree in Office and Information Management or Secretarial Studies

or in a related discipline

A diploma in Law will be an added advantage.

Related Job Experience

• At least 3 years performing a similar role or duties, preferably in a government organization, parastatal, large commercial organization or a busy corporate law practice.

Skills and Abilities

• Demonstrated knowledge of the different mandates of a typical Legal and Board Affairs
Department .

• Good oral and written skills.

• Ability to multi-task.

• Solution oriented.

• Value driven (integrity, team player, dependable)

How to Apply

Interested individuals should send an application letter, copies of academic credentials and a detailed CV addressed to the Head of Human Resources & Administration to recruitment@nssfug.org by Thursday, 19th November 2020, for registration and onward transmission.

Please note that canvassing or lobbying will lead to automatic disqualification of the
candidate.

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