National Program Assistant Jobs in Uganda
National Program Assistant Jobs in Uganda
ResponsibilitiesFacilitate communication with all members of the project/program teams, relevant staff in other departments/teams and external stakeholders as relevant. Send/receive and distribute all incoming and outgoing mail/letters/documents.
Provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
Compile data, perform data entry and data verification in relation to project administration processes (e.g. various contact lists, employee leave balances, staff attendance reports, visitors' welcome packages, etc.).
Support travel and logistics arrangements for staff and visitors. Schedule and coordinate appointments. Provide logistical and communication support to event planning activities.
Conduct administrative and financial duties related to all aspects of project implementation
Arrange all necessary logistics for program activities, including workshops, trainings, booking accommodation for participants, photocopying project materials, arranging transport, and managing the supply of office stationery
Participate regularly in monitoring visits to ensure quality implementation of projects, support administrative and financial management undertaken in project sites.
Assist the HOP/DHOP in the preparation of program documents, project reports, manage contractual obligations of projects.
Assist in tracking project activity schedules and deadlines, in coordination with DHOP, coordinate and collate programs staff monthly timesheets and follow up staff to clear advance as per aging reports.
Ensure all received program materials are properly stored. Maintain program backups and
ensure that they are up dated on a regular basis.
Assisting in the posting, managing CRS Uganda sharepoint website content, system administration, maintenance and updating of the program’s web site on a regular basis.
Regularly update Gateway with programmatic information and work.
As assigned by your supervisor, perform other tasks which are commensurate with your job level in the organization.
Requirements
High School Diploma required. Professional diploma/Certificate or courses in Administration preferred.
Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.
Additional education may substitute for some experience.
Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.
HOW TO APPLY:
Applicants Should submit their cover letters and
CVS toug_recruitment@crs.orgOctober 13th, 2017.
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