National Population Council Personal Secretary Jobs in Uganda

National Population Council Personal Secretary Jobs in Uganda

Job Summary

To provide Secretarial, administrative, and office managerial services to the Council.

Duties and Responsibilities

Take and transcribe dictation and produce error free work;

Receive and disseminate correspondences, mails, and other information for the office, plus making and following up on appointments;

Draft letters and other material of simple and routine nature and type reports;

Organize meetings, take minutes, and circulate decisions to the relevant action offices;

Receive and guide clients to relevant offices;

Attend to telephone calls on the third ring;

Respond to inquiries about NPC

Maintain and update the telephone directory and notice boards of the Council.

Maintain office cleanliness and orderliness; and

Manage and account for office equipment and materials.

Qualifications:

Diploma in Secretarial Studies or equivalent qualifications from a recognized awarding institution.

Experience Non-required, but at least one (1) year of office management experience will be an added advantage.

Competencies Technical

Information and Communications Technology;

Computer skills using several packages like
spreadsheets and database management;

Knowledge of using various office machines like fax, photocopiers, and audio equipment;

Records and Information Management;

Communication;

Confidentiality; and

Time Management.

Behavioral

Confidentiality;

Time Management;

Good communication skills;

Public Relations and Customer Care;

Courteous;

Team Work.

How to Apply

Please submit via email jobs@npcsec.go.ug with a copy to npcsec@npcsec.go.ug
Attach copies of your academic and professional certificates; Photocopy of National Identity card Detailed Curriculum Vitae

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