National Planning Authority Administrative Secretary Office of the Executive Director Jobs in Uganda

National Planning Authority Administrative Secretary Office of the Executive Director Jobs in Uganda

The National Planning Authority (NPA) was established by an Act of Parliament No.15 of 2002 in compliance with article 125 of the Constitution of the Republic of Uganda (1995). Accordingly, it is the principal statutory agency responsible for the management of national and decentralized development planning in Uganda.

The primary function of the Authority is to produce comprehensive and integrated development plans for the country elaborated in terms of the perspective Vision, Long and Medium-term Plans.

Through its external sourcing strategies and career offers, NPA Executive Authority is desirous of filling selected vacancies to strengthen its human resources capacity by recruiting dynamic and self-motivated professional individuals to complement its current staff in the effective and efficient
implementation of its mandate. The offer is open to interested professionals with the required qualifications, experience, competencies, skills and the right work attitude. A competitive and attractive remuneration package is attached to each position.

To Provide alternate Secretarial and
administrative support to Executive and to
the General Management, Administration
and Corporate Services

Responsibilities

Management movement and filing of
records between the office of the ED,
Registry and other offices

Manage appearance of and order in the
office of the including ordering
replacement of furniture & equipment

In liaison with cleaners ensure that the
offices under her / his control are
regularly cleaned and well arranged

Answer calls, take electronic messages,
direct calls

Manage the correspondences book or register

Carry out word processing and
formatting

Opening up and maintaining the required
manual and electronic files / folders in the
office of the Deputy Executive Director

Ascertain meeting & workshop venues

Ascertain the scheduled times and
calendar dates

Take minutes on request and Write
reports on request

Circulate agendas, programs and action
points to relevant officers

Liaise with administration in preparation
of required logistics or refreshments for
meetings as needed

Making requisitions as requested

Taking and typing minutes of minutes as
may be required

Keeping safely keys and passwords/
avoiding un authorized access

Reporting faults on office equipment to
or responsible person

Arranging the equipment and furniture in
office of the Executive Director in an
appeasing order

Stand in for other secretaries who are on
leave

Any other lawful duties as assigned by the
supervisor or higher authorities

Requirements

Honors degree; in Secretarial Bachelor of
Administrative and Secretarial Science, or any other qualification relevant to the job.
On top of the minimum qualifications the following will be of added advantage;

i) Post graduate qualifications in relevant field is an added advantage

Proficiency in short hand

Certification in fields relevant to the job.

Demonstrated varied experience and substantive knowledge of at least Six (6) years secretarial work in a reputable development-oriented institution/organization involving management and administration of cross-functional activities

Experience in management of records in terms of filing, routing and referencing

Industrious and self-driven

Swift and ready to work long hours

Track record of high Integrity

Computer literacy and acceptable speed in a
pressured office.

Strong interpersonal and communication skills

Must be result oriented

Strong team player with leadership skills

How to Apply

NB Canvassing or any attempt thereof will lead to immediate disqualification.
Applicants are to forward two sets of applications with detailed curriculum vitae, including phone and email contacts; photocopies of academic and professional certificates and transcripts addressed to:

The Executive Director,
National Planning Authority,
P.O.BOX 21434
Kampala Uganda;

Planning – House Plot 17 Clement Hill Road.
Note:

The preferred method of applications’ is recorded delivery through the NPA Front Desk / Reception. However, candidates using post office should post early enough to avoid late deliveries and retrievals from post office beyond the closing date.

“NPA” is an equal opportunity employer and female applicants with the relevant experience and qualifications are encouraged to apply
for positions of their choice.
(c) Shortlisted candidates shall be notified through their email addresses and or phone contacts indicated in their applications or CVs.

Academic documents for the successful candidates will be vetted their authenticity and background checks conducted before considered for appointment into the Authority.

The successful candidates will be offered contracts in accordance with NPA guidelines.

Advertised positions not filled thereafter will remain open until when filled.

A detailed advert is accessible on NPA website under opportunities on www.npa.go.ug.

The closing date for receipt of applications at NPA (both: hand delivered, post office & courier) shall be Friday 8th November, 2019 at 16:55 hours.

For more information and job application details, see; National Planning Authority Administrative Secretary Office of the Executive Director Jobs in Uganda

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