Nalafem Executive Assistant Jobs in Kenya

Nalafem Executive Assistant Jobs in Kenya

Scope of Work

The Executive Assistant will be responsible for managing tasks for the Executive Director & President such as creating reports, organizing travel and accommodation, taking minutes, and other administrative tasks.

Duties and Responsibilities

Support the Executive Director & President primarily and provide additional support to the secretariat, as directed, to ensure that Nalafem goals and objectives are accomplished and that operations run efficiently;

Plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld;

Be the point of contact among executives, employees, and other external partners in scheduling meetings and taking minutes:

Provide administrative assistance, such as writing and editing emails, drafting memos, letters and preparing communications on the Executive Director’s & President’s behalf:

Research and prepare documents for review and presentation by the Executive Director & President;

Researching for and writing talking points for the President and The Executive Director;

Manage the Executive Director & President calendars, including making appointments and prioritizing the most sensitive matters;

Organize meetings, including scheduling, sending reminders, and writing and distributing minutes including daily staff meetings;

Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals in coordination with finance and admin officer;

Manage the hello@nalafem.org email by screening and distributing correspondence to the relevant staff;

Maintain the

filing system and contacts database;

Maintain professionalism and strict confidentiality with all materials;

Use Nalafem tools (Slack, Asana, etc.);

Draft and submit reports as required;

Any other task assigned by the Executive Director & President.

Qualifications and Skills

Proven experience as a an executive assistant or similar executive role

Bachelor’s degree in a relevant field

Must be able to meet deadlines in a fast-paced, quickly changing environment

Outstanding organizational, time and administrative skills

Ability to maintain confidentiality

Strong writing and reporting skills

Understanding of digital platforms and familiarity with remote working, including adaptability with different Time Zones

High integrity, strong result orientation and drive for excellence.

A proactive approach to problem-solving with strong decision-making skills.

Excellent communication and analytical skills.

Strong communication in English (French and Arabic are a strong bonus)

How to Apply

For more information and job application details, see; Nalafem Executive Assistant Jobs in Kenya

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