Muni University Personal Secretary Jobs in Uganda

Purpose of the Job

To provide Secretarial, administrative and office managerial services in the Office deployed to.

Key Functions

• Takes and transcribes dictation and produces the work accordingly.

• Receives and disseminates correspondences, mails and other information for the Deputy Vice Chancellor’s office.

• Drafts appropriate correspondences and submit them to the responsible authority for authentication and timely dispatch.

• Provides support in arranging meetings that directly fall under the ambit of the Deputy Vice Chancellor’s office.

• Attends to all visitors by ascertaining the nature of business and directing them to appropriate offices.

• Oversees the filing, maintenance, storage, security and retrieval of files and documents.

• Schedules appointments, synchronizes and updates the diary and screens requests for meetings.

• Attends to telephone inquiries, handles out-going and in-coming mails and faxes.

• Requests, manages and accounts for office equipment, materials and imprest.

Key Outputs

• Secretarial duties carried out.

• Clients attended to and directed to appropriate offices.

• Deputy Vice Chancellor’s Office dairy kept up-to-date.

• Office equipment requisitioned

and managed.

• Imprest requisitioned, managed and accounted for.

Person Specifications

• Should have a Bachelors degree in Secretarial Studies or information Management or UNEB Diploma in Secretarial Studies with Business Communication Stage II; Typewriting Stage III (50 wpm); Shorthand Stage II (80/90 wpm) and Office Management or equivalent qualifications from a recognized institution.

• Should have a minimum of three (3) years’ relevant experience with a reputable organization.

• Should have good communication and interpersonal skills.

• Demonstrated computer literacy skills.

• High level of integrity.

How to Apply

For more information and job application details, see; Muni University Personal Secretary Jobs in Uganda

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