Muni University Administrative Assistant Jobs in Uganda
Muni University Administrative Assistant Jobs in Uganda
Purpose of the Job:To assist the University Secretary in the general administration of the University and in providing efficient, effective and timely secretarial services to the Council and its committees
Key Functions
Assists in the preparation of notices and agenda items for meetings; taking of minutes; and following -up on the decisions arising from the
meetings.
Assists in Planning and organizing events, and submit reports accordingly.
Liaises with HRM on staff welfare, death and funeral arrangements and expenses in accordance with terms and conditions of service.
Assists in making bookings for both local and international travel and hotel reservations.
Receives administrative issues from the various Units of the University
and prepares responses
Providing technical support to departments in planning, and budgeting.
Supervises Staff, assesses performance and identifies training needs and
recommends appropriate training.
Enforcing accountability for financial and other public resources in the departments;
Monitoring and evaluating departmental activities and projects to ensure
proper service delivery;
Key Outputs
Day to day administrative issues handled.
Minutes of meetings recorded correctly and produced in time.
Reports of University events are generated in time.
Assistant during planning and budgeting provided
Accountability for funds enforced
Monitoring and evaluation of departmental activities undertaken
Performance assessment conducted by 31st July and performance plans
agreed with Staff by 31st August every year.
Person Specifications
Shall hold a Bachelor’s Degree in the area of Social Sciences, Public Administration or Business Administration (Management Options) from a
recognized institute.
Shall hold a certificate in Administrative Law.
Shall have at least three (3) years’ experience in administration with a
reputable organization
Should have good communication and interpersonal skills.
Demonstrated computer knowledge.
Should have high integrity.
How to Apply
Applications are invited from
suitably qualified Ugandans and non-Ugandans of high academic level to fill various vacant posts in Muni University.
Hand written or typed application letters should be submitted in triplicate to the
office of University Secretary, Muni University, P. O. Box 725 or Kampala liaison form in Makarere University Lincoln House A2, Arua, to be received not later than 28th June, 2019.
The detailed job descriptions and the person specifications for the positions advertised can be viewed on the University web-site, www.muni.ac.ug
The application letter should bear the title of the post and the reference number specified against the vacancy.
Applicants should attach three sets of certified photocopies of their certificates, Academic Documents, and three recent certified passport size photographs, a typed and signed CV and any other relevant documents.
The application must include the applicant’s telephone contact, e-mail address and telephone numbers of three referees.
An applicant should not apply for more than two posts.
An applicant who shall not formally receive communication from the University on completion of the selection exercise should consider
themselves unsuccessful.
For the post of a security Guard, an applicant who has served in the armed forces and has left service should attach his/her discharge letter.
For more information and job application details, see; Muni University Administrative Assistant Jobs in Uganda
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