Multimedia University of Kenya Senior Secretary Jobs

Multimedia University of Kenya Senior Secretary Jobs

Duties and Responsibilities

*Allocate and supervise duties assigned to subordinate staff for smooth running of the office.

*Prepare office work plans to ensure tasks are accomplished in good time.

*Assist Managers in compiling reports for presentation in various meetings.

*Act as a liaison between Managers and other offices for effective communication.

*Prepare notices for meetings, distribute agendas and minutes, and book meeting venues to ensure everything is in place for smooth execution of meetings.

*Maintain a contact database for future reference, easy access, and efficiency.

*Facilitate internal and external communication to enhance efficiency and alert managers on matters requiring urgent attention.

*Develop and maintain a functional office filing system for easy retrieval of documents.

*Coordinate meeting schedules and appointments to ensure set objectives are achieved.

*Make travel arrangements, including itinerary and travel logistics, to ensure proper timeliness.

*Screen visitors, telephone calls, and handle complaints and inquiries to enhance efficiency and the Manager’s productivity.

*Receive and dispatch mail for proper prioritization.

*Maintain and disseminate information on university systems, policies, and procedures to enhance efficiency.

*Assist in the preparation of departmental budgets for proper planning.

*Harmonize workflow in all departments to ensure smooth day-to-day office operations.

*Manage food service for meetings to ensure proper continuity.

*Process office supplies and other requisitions for smooth office operations.

*Coordinate the process of preparing students’ certificates, ensuring safe keeping, issuance, and maintaining proper records.

*Record minutes in departmental meetings for accurate record-keeping and future reference.

Requirements for Appointment

*Bachelor’s degree in Secretarial Studies, Office Management, HRM, Business Administration, or its equivalent from a recognized institution.

*Diploma in Secretarial Studies or single subjects in:

*Typewriting III (50 wpm)

*Office Management III

*Business English III

*Secretarial Studies II

*Commerce II

*Shorthand III (100 wpm)

*Office Practice II

*MUST have served in the grade of Secretary I (Grade MNT 9) or equivalent for a minimum period of three (3) years.

*Certificate in Computer Applications skills from a recognized institution.

*Demonstrated merit and ability as reflected in work performance and results.

How to Apply

For more information and job application details, see; Multimedia University of Kenya Senior Secretary Jobs

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