Multimedia University of Kenya Executive Secretary Jobs

Multimedia University of Kenya Executive Secretary Jobs

Duties and Responsibilities

*Manage office protocol and etiquette for customer satisfaction and harmony.
Serve as a liaison between the offices, the University Management, and the institution as a whole.

*Attend to visitors and clients (internal and external).

*Handle incoming and outgoing telephone calls.

*Provide reception services by responding to internal and external inquiries and complaints from staff and clients.

*Draft routine correspondence for both internal and external communication, i.e., emails, memos, letters, and notices to ensure a smooth flow of information.

*Organize the flow of information in the office, including prioritizing and directing email messages and correspondence and ensuring follow-up as required.

*Prepare reports, speeches, and PowerPoint presentations for meetings and seminars.
Maintain and update the contact database.

*Manage the logistics around meetings by sending meeting notices and agendas, circulating reference documentation prior to meetings, booking meeting venues, managing food service requests, and other requirements.

*Take oral dictation for speed and efficiency in letter writing.

*Use e-office for research and data processing to generate accurate information and statistics.

*Operate office equipment for copying and distribution.

*Prepare work plans and almanac.

*Prepare performance contracts quarterly reports.

*Prepare work plans quarterly reports.

*Take minutes in meetings.

*Establish and monitor procedures for record-keeping of correspondence and file movement for proper record-keeping by maintaining an organized filing system as per the Quality Management Systems.

*Secure office records, equipment, and document handling, including classified materials, to avoid loss.

*Guide and supervise other office personnel, e.g., Driver, Office Assistant, and Clerk, for overall office efficiency.

Requirements for Appointment

*Master's degree in Secretarial Studies, Office Management, HRM, Business Administration, or its equivalent from a recognized institution.

8Bachelor’s degree in Secretarial Studies, Office Management, HRM, Business Administration, or its equivalent from a recognized institution.

Diploma in Secretarial Studies or single subjects as:

*Typewriting III (50 wpm)

*Office Management III

*Business English III

*Secretarial Studies II

*Commerce II

*Shorthand III (120 wpm)

*Office Practice II

*MUST have served in the grade of Assistant Executive Secretary (Grade MNT 11) or equivalent for a minimum period of three (3) years.

*Certificate in Computer Applications skills from a recognized institution.

*Demonstrated merit and ability as reflected in work performance and results.


How to Apply

For more information and job application details, see; Multimedia University of Kenya Executive Secretary Jobs

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