Multi Community Based Development Initiative Procurement and Logistics Officer Jobs in Uganda
Multi Community Based Development Initiative Procurement and Logistics Officer Jobs in Uganda
Overall PurposeReporting to the Procurement and Logistics Manager, the officer will coordinate the documentation, logistics and budget implementation.
He/she will coordinate procurement, delivery, storage and distribution of goods and services as well as fleet.
Key duties, responsibilities and deliverables
Procurement roles
Coordinate and implement the consolidated annual procurement plans and ensure user
departments adhere to it in line with approved budgets
Ensure user departments adhere to procurement plans in line with budgets
Participate in the receipt, opening and evaluation of quotations, tenders or proposals for goods, services or works.
Prepare supplier’s contracts and purchase orders and submit for approval
Ensure timely efficient and effective procurement of goods, services and works, while strictly adhering to the procurement policy
Establish in liaison with relevant departments and end-users, quality specifications of goods and services required by MUCOBADI
Coordinate the annual supplier pre-qualification exercise
Coordinate the disposal of obsolete and disposable items with authorization from management
Be Secretary to the Procurement committee and ensure proper documents management of all procurement committee records.
#
Collate and present procurement documentation to the Procurement Committee for adjudication and award.
Maintain files and records for all procurement processes, tenders, procurement evaluations, contracts, purchase orders and all correspondences relating to the procurements
Prepare and submit procurement documents, contract and LPOs for payment.
Logistics Roles and Responsibilities
Carry out and develop administrative systems, logistics and records management
Regularly analyze and coordinate logistical requirements for the organization
Ensure security and good use of organization assets by ensuring the use of control tools like Vehicle/motorcycle logbooks and report to Finance and Admin Manager
Maintain database of vehicles/motorcycle mileage and provide accurate, complete and monthly reports
Monitor maintenance and repair of office facilities, assets, vehicles/motorcycles, including preventive maintenance and maintain agreements with competent service providers.
Ensure that all MUCOBADI assets and equipment have Insurance cover.
File all the contract documents (Tenancy agreements, transport
agreements, insurance covers) as well as service level agreements with vendors.
Ensure that MUCOBADI stores of all logistical items including stationery are well maintained.
Support in the preparation of timely monthly, quarterly and annual procurement and logistics reports.
Perform any other duties assigned to you by your supervisors.
Required Specification
B.A. required or equivalent combination of education and relevant work experience. Professional certification and membership to a reputable procurement and supplies body is highly desirable.
Minimum 2 years project procurement management experience, preferably in a health-related project, and including service procurements.
Thorough knowledge of USAID and its contractual, procurement and reporting requirements required.
Demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.
Excellent problem-solving capacity, with demonstrated ability for considerable analysis and sound judgment to find solutions in a complex environment with shifting and competing priorities.
Excellent cross-cultural communication (both oral and written) and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, stakeholders, clients and consultants.
Advanced Computer skills including proficiency in Microsoft Office programs (Excel
spreadsheets, word processing, power point, and electronic mail).
How to Apply
Interested persons should send their application letters and CV indicating three referees via email to: hr@mucobadi.org not later than 5.00pm on 19th October 2020.
MUCOBADI is an equal opportunity employer, committed to providing equal employment opportunity without regard to race, color, religion, sex, gender identity, ethnicity, age or disability.
Find jobs in Uganda. Jobs - Uganda jobs. Search our career portal & find the latest Ugandan job positions, career opportunities & jobs in Uganda.
Jobs in Uganda - banking jobs, IT jobs, accounting jobs, NGO jobs, business administration, ICT, UN jobs, procurement jobs, education jobs, hospital jobs, human resources jobs, engineering, teaching jobs, and other careers in Uganda.
Find your dream job from 1000s of vacancies in Uganda posted and updated daily - click here!
Click here to post comments
Join in and write your own page! It's easy to do. How? Simply click here to return to NGO Jobs in Africa.
