MSF - Holland Secretary Jobs in Kenya

MSF - Holland Secretary Jobs in Kenya

Main Purpose

Reporting to HR Assistant, the incumbent will be responsible for execution secretarial administrative activities according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.

Specific accountabilities include but are not limited to:

Asssiting staff who transiting for visa applications in completing the visa application documents and accompanying them to respective embassies

Supporting in collating Visa application documents

Drafting of LOIs and sending of the LOIs to individual participants

Accompanying the applicants to the embassy and responding to queries that may come up

Where required facilitate appointment bookings

Following up on requested training materials and collating before transporting to the training venue

Ensuring printing of the required training materials

Assist in following up on stationaries are order and delivered on time to the respective training venue

Responsible for ensuring all training materials taken to the venue are returned to coordination office

Assist in following up with training venues as per training needs requirements

Assist in ensuring all participants have allocated room in the same training venue

Special meal needs are communicated to the training venue

Providing

on-location administration support

Act as the liaision between the hotel and training organisers

Ensuring daily attendance sheet is duly signed

Training venue is well organised each day prior to the commencement of the agenda

Support to training participants by responding to their queries

Any other as may be requested by the trianing organisers

Requirements:

Education Diploma in Business Management or its equivalent

Experience At least 2 years’ experience in a similar capacity**.**

Languages

Fluent in English and Kiswahili.

Knowledge

Competence

Essential: Computer literacy (word, excel, internet)

Results and Quality Orientation, Teamwork and Cooperation, Stress Management, Behavioral Flexibility, Commitment.to MSF Principles, Service Orientation

How to Apply

For more information and job application details, see; MSF - Holland Secretary Jobs in Kenya

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