MSF Head of Finance Jobs in Nairobi
Médecins Sans Frontières (MSF) is an international independent medical-humanitarian organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, or political affiliation.
The MSF movement is built around five operational directorates supported by 24 sections and offices worldwide. MSF OCBA is one of those directorates. Its operations are implemented by field teams and the mission coordination teams; together with the organizational units based in Barcelona, Athens, Buenos Aires, Nairobi and decentralised in Dakar and Amman.
The field operations are guided and supported by 5 Operational Cells, the Emergency Unit and other Units supporting operations.
Responsibilities
Financial Management, planning and organisation:
Develops, coordinates, follows-up and evaluates the implementation of the finance strategies and activities
Defines the financial structure needed by NBO in term of Cost Centres, Orders and WBS elements.
Defines the needs in terms of IT for a proper financial management and development of NBO.
Assures development, management and implementation of internal control systems, management tools and work flow procedures.
Together with Director of NBO Coordinates risk Management within NBO, keeping the Risk management tool (Naris) updated.
S/he takes the lead on the definition and improvement of financial management and control tools.
Prepares the annual plan of objectives and action plan of the Finance Unit of NBO.
Tax, Policy and compliance:
S/he defines and tailors the short, mid and long term financial guidelines, policies and procedures of NBO, within the framework of OCBA’s Strategic Plan and local regulations.
Monitors risk in policies and procedures to ensure that financial risks are minimized/avoided.
S/he oversees the evolution and impact of all tax and legal issues related to the NBO.
Ensure compliance with Kenyan legal and tax requirements. S/he liaises with the different tax and legal consultants accordingly
Proposes any necessary modifications to MSF OCBA‘s rules, policies and procedures according to local legislation and submitting them, to the unit and to Barcelona HQ for validation.
Participate in and provide input on contracts, agreements, projects, procedures and policies that have an impact on Finances.
Ensures that all the statutory requirements of Nairobi Branch office are met, including accountability for proper tax and social contributions.
Responsible for ensuring that VAT reimbursement and any other financial task related to MSF Protocol Office is properly done.
Disbursements and Treasury management:
S/he oversees, within the framework defined by the Board of Directors of MSF OCBA, the NBO’s treasury management and chooses the main banking partners and maintains a fluent relation with them.
Develops and maintain financial accounting system for cash management, accounts payable, accounts receivable, credit control and petty cash.
Prepares forecasts cash flow position and ensures that there are sufficient funds to meet on-going operational needs.
Responsible for ensuring that cash and Bank reconciliation’s are carried out on a regular basis (weekly/monthly).
Approves the Monthly Money Request to be sent to BCN
Negotiate with the Bank for financial services as required and appropriate by the unit (good rates, account charges or other).
Budget, Audits and Financial reporting
S/he takes the lead in all aspects of budgeting audit and financial reporting for the Branch office;
Supervises and consolidates the NBO’s budgeting process and ensures a sound reporting to the NBO MT.
S/he defines and approves the use of resources within the Finance area/Unit of NBO and proposes and follows up the annual budget of the area/Unit.
Identifies the external auditors in line with statutory/ MSF guidelines / unit´s requirements to ensure sound financial management and resources of the unit that meet the statutory obligations/laws.
S/he supervises the elaboration of the Annual Accounts, the yearly financial audit(s) and the relation with the external auditors.
Assures and supervises timely international MSF reporting and consolidation, and prepares all the information needed for the Structural Analysis.
Reports to/updates the Head of NBO regarding the international developments from various platforms.
Promotes and advocates for the best use of MSF economical resources and expenses ethics according to MSF values and practices.
Team/HR Management.
Inspires, lead and evaluates the finance & facilities staff. Carries out annual reviews through
the performance management system (PMS).
S/he coordinates and evaluates the Accounting Manager of NBO, other Finance and facilities staff under his/her supervision, building up their competences and capacity by training, coaching and provides opportunity for development and growth.
S/he participates in the recruitment, training and evaluation of the different members of the Unit.
Ensures that the Finance Unit is adequately staffed, positions are clear and job profiles updated.
Fundraising activities and accountability for the NBO.
Participates in any reviews, research and desk/external studies or scoping exercises into fundraising activities and potential for the NBO, providing strategic input and guidance in the process.
With the Director of Finance (BCN) and NBO, defines/design the financial guidelines, policy and financial system needed to assure/guarantee full accountability of any income receivable for the NBO.
Assures that there is full accountability, transparency and integrity of financial transactions in line with legal, structural (in country and international) and institutional (MSF) considerations, and that the integrity and reputation of MSF is upheld at all times.
Assures a system of accountability that mitigates and avoids any legal and/or institutional risk for MSF/NBO.
Financial support in the office, other units in NBO and external relations.
S/he acts as an interlocutor for economic and financial issues.
Gives updates, BF and DBF on all key aspects of Finances.
Develop/maintain credible relationship with important financial/legal stakeholders relevant to the unit including Kenya Revenue authority, Banks, other sections, suppliers and Finance managers in the sector.
Defines the financial support and advice needed by EAA (East African Association) board or by any other MSF related entity under the NBO. This includes assisting the board in budgeting preparation.
Assist/facilitate the association’s external audit and advises the board.
Responsible for re-invoicing to other entities and guarantees proper allocation and tracking/monitoring of expenses of the NBO and other units.
Maintains adequate communication flow with key interlocutors and ensure that credible support in financial matters is provided to the members of NBO and MSF OCBA units based in Nairobi (DU, CELL, etc.)
Identify and ensure that NBO provides punctual and relevant financial support to MSF missions.
S/he will promote visits to the HQ, and in case of emergencies remain available for field visits to support any operational needs arising.
S/he boosts partnership with other MSF sections in the region.
Facilities management
S/he will assure proper management of all systems/processes and staff responsible for office facilities and maintenance for smooth running of operations. This includes but not limited to NBO IT & projects and procurement/supply.
Act as the focal point on implementation and management of the data protection regulation (GDPR-2016 Law) closely supported by the IT Manager (NBO) and IT Security manager (Barcelona).
Work closely together with the Head of HR/Admin to ensure that contracts for services and supply procedures and systems are updated, in place, well documented and adhered to.
Qualification, Training and experience
Higher degree in Business Finance/Accounting, Administration, Economics or the like.
Relevant training certification and Professional qualifications, including membership of professional bodies is desirable.
Experience of minimum two years in a similar position in Finance Units of large companies, INGO’s or organizations.
Previous work experience with MSF for at least 2 years in Finance/fundraising or a similar role is highly desired.
Very good command of English.
Knowledge of SAP ERP system.
Advanced knowledge of Microsoft Office.
HOW TO APPLY
Applicants should send their curriculum vitae and cover motivation letter as a single file by 21st June 2018, under the reference ‘Head of Finance & Facilities’ to MSFE-RRHH-NBO@barcelona.msf.org
Please note that MSF will only contact short-listed candidates.
For more information and job application details, see; MSF Head of Finance Jobs in Nairobi
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