Mpigi District Local Government Stenographer Secretary Jobs in Uganda

Mpigi District Local Government Stenographer Secretary Jobs in Uganda

Job Purpose

To provide Secretarial and office managerial services.

Key Outputs

Dictation taken, transcribed and error free work produced;

Correspondences, mails and other information for the office received and disseminated;

Meetings organized and decisions circulated to the relevant action offices;

Clients received and guided to relevant offices;

Telephone calls attended to on the third ring;

Appointments made and followed up;

Office cleanliness and orderliness maintained;

Office equipment, materials and imprest managed and accounted for; and

Activities of the lower secretarial staff supervised.

Key Functions

Taking and transcribing dictation and producing error free work;

Receiving and disseminating correspondences, mails and other information for the office;

Organizing meetings and circulating decisions to the relevant action offices;

Receiving and guiding clients to relevant offices;

Attending to telephone calls on the third ring;

Making and following up on appointments;

Maintaining office cleanliness and orderliness;

Managing and accounting for office equipment, materials and imprest; and

Supervising activities of the lower secretarial staff.

Person Specifications

Qualifications

• Ordinary Level Certificate with al least 2 credits including English language and three (3) passes.

• UNEB Certificate or diploma in secretarial

studies or equivalent qualifications from a recognized awarding institution with the following subjects.

Business Communication Stage II

Typewriting Stage II(40 wpm)

Shorthand Stage II (80/90 wpm)

Office Practice II/Secretarial Duties II

Computer skills using word processing.

The following will be an added advantage:

Principles of Accounts Stage II, Economics II or Commerce II

Computer skills using several packages like spreadsheets and database management.

Knowledge of using various office machines like fax, photocopiers and audio equipment.

Competences

• Records and Information Management;

• Information and Communications Technology;

• Public Relations and Customer Care;

• Time Management; and

• Confidentiality.

How to Apply

For more information and job application details, see; Mpigi District Local Government Stenographer Secretary Jobs in Uganda

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