Montrose Programme Manager Jobs in Uganda
Montrose Programme Manager Jobs in Uganda
The Programme Manager will
Support the successful delivery of Montrose global programmes.
Represent Montrose, support the company’s delivery of high-quality international development programmes and nurture the growth of the company’s portfolio within the sector.
Will champion the Montrose Vision, Mission and Values, have a willingness to learn, great attention to detail, communicate well with all stakeholders and be responsive and eager to grow with the company, demonstrating flexibility, creativity and initiative.
Purpose of the Position: To support the successful delivery of Montrose global programmes.
Grade Level: 4
Direct Reports: Programme Officer(s)
Location
This position will ideally be based in the Montrose Uganda office, however we would consider the option of being located in Ghana or Sierra Leone or another location that fits with our programme priorities as long as the person has the right to live and work in that country.
Core Responsibilities
Support the successful development and delivery of Montrose global programmes.
This includes:
A. Technical Areas Specific to the Role
To be actively involved in direct project management of specific projects and day-to-day implementation of contracts as well as supporting the ongoing development of existing and new business and co-ordinating with the business development and communication teams.
Programme Management
Liaising with clients on contractual negotiation and agreeing project workplans and delivery schedules/deadlines
Ensuring project contract compliance to contracts and working within client expectations and standards with following Montrose systems and processes to ensure Montrose maintains their ISO accreditation.
With the support of the programme officer, review risks and create and update project risk assessments
Oversee, coordinate and monitor implementation of project using tools
Oversight and quality assurance of work plans, ensuring they are up-to-date, comprehensive and logical.
Support the development of project strategy, direction and theory of change.
Identify gaps and potential issues in project delivery and propose solutions and/or improvements.
Review of Terms of References (ToRs) developed by Programme Officer ensuring the consultant level of effort is aligned with the client contract and the project workplan and fits within the budget and submit for approval
Developing ToRs
Day-to-day management of consultants, ensuring compliance with Montrose and client deliverables and expectations.
Co-ordination with Progamme Officers and co-ordinators to implement travel and other logistical arrangements and procedures
Ensuring deliverables are of high quality and on time
Undertake research on technical components of existing or new contracts where appropriate.
Coordinating writing of reports, proofreading and editing
Managing procurement of equipment and supplies
Programme Finance Management
Supporting the programme officers to collect and process external timesheets and invoices on a monthly basis and within agreed timeframes,
Submission of own timesheets for appropriate projects by the 5th day of each month.
Monthly review of budgets against expenditure
Liaise with the Finance team to ensure timely payments and procedures for advance requests and liquidations are followed.
Business Development
Lead on early research and information gathering and co-ordinate with the business develop team to maintain records and support proposal development.
Provide weekly updates on information gathered on new and existing projects
Participate in business development discussions and meetings for the development of proposals and bid submission.
Review ToRs/ITTs for new projects provide constructive feedback and design suggestions for the proposal development and bid response.
Liaise with HR to provide information on appropriate experts for different thematic bids.
Communication
Regularly sharing stories and information on existing projects that can be turned into content by the communication team.
Maximising opportunities for content collection including stories, quotes and images during in-country and project visits
Sharing Montrose communication and news with stakeholders and wider audiences
B. Grade-Level Roles and Responsibilities
1. Research
Lead technical planning relating to projects and proposals
Understand the key technical areas of the project delivery
QA and review project reports and proposal inputs
Lead technical research, for instance during proposal development, project delivery
or project audits
Oversee data collection and carry out analysis, drawing conclusions from the findings
2. Finance
Draft, manage, review and update budgets
Ensure financial accountability for all expenditure
Complete monthly reviews of expenditure against pre-approved budget
Take responsibility for justifying and reporting on changes to budget expenditure,
Review cashflow
Take the lead in cost saving and ensuring Value for Money (VfM)
Approve financial spend up to pre-agreed delegated authority
Demonstrate a more complex understanding of cost savings, overheads, company profit
3. Consultant Management
Interview consultants and potential employees
Set ToR expectations and reviewing ToRs
Negotiate rates with consultants under supervision
Ensure no consultant or employee works off contract
Train consultants on internal policies and company expectations
Manage consultants’ deliverables and timelines
Enforce quality standards for consultants’ work
Ensure two-way feedback is used
Work with consultants to identify follow on work
Anticipate and judge when and how to flag consultant management problems to higher levels
4. Key Documents
Write and quality assure relevant sections of project reports (narrative and/or financial) and proposals
Manage, review and approve workplans
5. Risk Management
Advanced understanding of risk management
Research, review, quality assure and manage risk registers for projects and/or offices
Anticipate and flag changes to risk in good time
Manage personal risk
Conduct training on risk management for lower grade employees, consultants and partners
Lead and oversee duty of care of consultants, partners and lower grade employees
6. Administration
Demonstrate compliance with all policies and take the lead to ensure all lower-grade employees are trained
Ensure all consultant management processes are followed
7. Strategy and Leadership
Lead the delivery of projects and proposals, coordinating inputs and ensuring efficient, quality delivery
Support the implementation and review of department strategies
Mentor and support Grade 2 staff to anticipate and avoid potential issues with delivery
8. Representation
Draft, update and implement stakeholder management plans for projects, proposals
Represent Montrose with partners
Ensure good preparation and clarity on meeting objectives and strategies
Understand and be in a position to talk clearly about any project or proposal managed
Have a fair understanding of all Montrose projects
9. Internal HR
Demonstrate peer support
Line manage Grade 2 employees
Identify potential gaps in the team and make suggestions for improvement
Set, review and meet personal KPIs
Identify and undertake Continuous Professional Development opportunities
Show understanding of and potential for internal career progression
10. Company Culture
Promote the Montrose work ethic and values
Be professional at all times
Personal Specification
1. Essential
Masters degree or equivalent in a relevant field
A minimum of 5 years Programme Management experience working in the development sector
A passion for doing development work better
Exceptional drive, and a willingness to work hard to deliver high quality outcomes
Strong time management, organisational and communication skills, and attention to detail
Ability to work well within a team
Excellent written and spoken English
Excellent problem-solving skills
Willingness to learn and adapt with the growing Montrose Programme Team
Ambition, drive and determination to succeed
Microsoft Office proficiency
Ability and willingness to travel to other countries in Africa and Asia
2. Desirable
Knowledge of French, Spanish or another African or Asian language
Knowledge of the research, monitoring and evaluation, enterprise, environment, education and health sectors
Specialism in one of our core thematic areas
How to Apply
For more information and job application details, see:
Montrose Programme Manager Jobs in Uganda
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